People & Culture Operations Specialist (Temporary Role)

AeroVironment•Moorpark, CA

9d•Hybrid

About The Position

The Specialist will work as part of the People & Culture organization to audit, clean up, and migrate our consultant documentation and data using Workday. This role will create standard guidelines for the handoff of information between legal, P&C, and the hiring manager. The Specialist will develop a SharePoint page for consultants and hiring managers as a one stop information source to get instructions, be directed to assistance, and find standard process documents. This role ensures total compliance within Workday, resolves data discrepancies, and improves the overall hiring manager and consultant experience by creating clear documentation and establishing a process for on-going monitoring.

Requirements

Proficiency in Workday is preferred, specifically with worker profiles and document management.
Expertise in SharePoint site administration and data migration.
Strong attention to detail for auditing complex legal vendor documents (MSAs, SOWs).
Highly collaborative style, capable of working across multiple functional areas to represent the People & Culture team
Strong follow up skills, with attention to detail
Effective time management and organizational skills
Excellent oral/written communication, interpersonal, teamwork, and relationship-building skills with the ability to interact effectively with team members and stakeholders in the development of handoff guidelines.
Ability to understand and adapt to rapidly changing priorities and to prioritize accordingly
Flexibility, strong work ethic, and a strong desire to get stuff done
Have an analytical mindset and have a track record of being a self-directed problem solver

Responsibilities

Identify executed agreements for all in-scope consultants. This includes Master Services Agreements (MSAs), Contracts, Statements of Work (SOWs), and Task Orders.
Match all physical and digital documents to the corresponding consultant profiles in Workday.
Audit Workday records to identify data entry errors or profile mismatches.
Resolve all compliance errors and data discrepancies discovered during the audit.
Review active consultant profiles to ensure all required documentation is fully uploaded.
Verify active status details including exact start dates, end dates, and work authorizations.
Follow up directly with onboarded consultants to chase and secure missing training completions and signed policy documents in Workday.
Migrate the Consultant Management Project from the People Leader SharePoint site to the Legal SharePoint site.
Establish a dedicated path and folder structure on the Legal site specifically tailored for hiring managers.
Develop the site with the consultant, hiring manager, and task manager in mind to solve for hiring, onboarding, granting systems access, deprovisioning, compliance training/document completion, extensions, termination, and fast-paced turnover of consultants.
Draft a simplified Standard Operating Procedure (SOP) guide to help hiring managers easily navigate the consultant onboarding steps.