People & Culture Admin Internship
About The Position
The People & Culture Administration Intern will support the People & Culture team with day-to-day administrative work and hands-on projects that help employees feel informed, welcomed, connected, and supported. This internship provides practical exposure to employee orientation, recruitment coordination, personnel-file administration, compliance support, training initiatives, and employee engagement at a family-owned specialty paper manufacturing company with a 130-year history. This role is designed for a detail-oriented, dependable student or early-career professional who enjoys working with people and keeping important information organized. The intern will work closely with the People & Culture team and will handle confidential employee information with discretion while learning how a manufacturing organization supports its workforce.
Requirements
- Currently pursuing an associate or bachelor’s degree in business administration, human resources, organizational leadership, communications, or a related field; or a recent graduate seeking practical experience.
- Strong organizational skills and attention to detail, with the ability to manage multiple tasks and meet deadlines.
- Professional communication skills and a willingness to work cooperatively with employees and leaders across a manufacturing environment.
- Basic proficiency with Microsoft Office, especially Outlook, Word, and Excel; comfortable learning new systems and processes.
- Ability to maintain confidentiality and exercise sound judgment when handling employee and candidate information.
- Reliable attendance and the ability to work on-site in Pulaski, New York.
Nice To Haves
- Previous experience in an office, customer-service, administrative, human-resources, or campus-organization setting.
- Interest in employee experience, recruiting, training, workplace culture, or human-resources operations.
Responsibilities
- Assist with planning and running new-hire orientations, including preparing materials, coordinating schedules, welcoming participants, and helping ensure a positive first-day experience.
- Support recruitment activities by helping prepare job postings, organize applicant information, schedule interviews, communicate with candidates as directed, and maintain accurate recruitment records.
- Assist with employee-file administration, including scanning, indexing, filing, and securely shredding documents in accordance with company procedures and records-retention requirements.
- Support an internal Form I-9 audit by reviewing records for completeness and consistency under the direction of authorized People & Culture staff, documenting findings, and helping track follow-up actions. The intern will not make employment-eligibility determinations or provide legal advice.
- Assist with the company training project by organizing training records, updating trackers, preparing materials, coordinating logistics, and helping follow up on completion status.
- Participate in the “I Love My Workplace” employee engagement group by helping coordinate activities, prepare communications, collect feedback, and support initiatives that strengthen connection and workplace pride.
- Prepare simple reports, spreadsheets, checklists, communications, and presentation materials for People & Culture projects.
- Provide general administrative support, including data entry, meeting preparation, document organization, mailings, and other small projects that support the team’s priorities.
- Maintain professionalism, confidentiality, accuracy, and respect in all interactions with employees, candidates, visitors, and business partners.
- Perform all other duties as assigned.
Benefits
- Salary starting at $18/hour.
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What This Job Offers
Career Level
Intern
Education Level
Associate degree
