People and Culture Coordinator (Full Time)

Mauna Kea Resorts•Waimea, HI

5d•Hybrid

About The Position

The People and Culture Coordinator (Band 1 MKR) plays a crucial role in supporting the Mauna Kea Resort's People and Culture Office. This position involves a variety of administrative and coordination tasks to ensure the smooth operation of HR functions, employee engagement, and office management. The role requires strong organizational skills, excellent communication, and a friendly, hospitable personality to effectively interact with team members and leadership.

Requirements

High school diploma or equivalent.
Demonstrate diplomacy, creativity, organizational skills, and a friendly and hospitable personality.
Strong administrative skills.
Strong communication (written/verbal) skills.
Ability to multi-task.
Must be a self-starter.
Ability to use a computer with Resort’s word and spreadsheet programs, e-mail, human resources and payroll programs and other software or programs required.
Ability to use the telephone.
Ability to use various office equipment including but not limited to calculators, photocopiers and facsimile machines.
Must be able to prioritize and organize workload to ensure deadlines are met.
Able to stand and walk to travel through the resort and conduct observations and orientation.
Able to sit, bend, reach to do administrative duties.
Able to lift and carry up to 25 lbs.
Must have strong verbal and written communication skills.
Must be able to speak to large groups to do training or presentations.
Must be able to effectively communicate over the telephone and in person.
Able to write memos and procedures.

Nice To Haves

College degree

Responsibilities

Manage and coordinate all Team Member events.
Provide administrative support to the People and Culture Office under the direction of leadership.
Assist in the day-to-day activities of People and Culture, including employment, training, and employee relations.
Distribute incoming and outgoing mail.
Create and distribute flyers and memos as directed.
Answer the phone and respond to or refer inquiries.
Order and stock supplies and forms.
Assist the Director or People and Culture Manager with daily activities, special projects, and reports.
Manage and coordinate employee sports, social, or recognition events and incentive programs.
Conduct meetings for organizing employee events or programs.
Research, recommend, and determine budgets for employee-related activities.
Orient employees on eligible benefits and process enrollments, changes, claims, and terminations.
Process billings and ensure timely payment of benefit premiums.
Administer the FMLA process.
Conduct new hire processing related to benefits and/or recruitment.
Assist the Benefits Manager in coordinating benefits-related events.
Administer the Daily Buzz.
Open the office daily, answer the telephone, and take messages.
Respond to correspondence and inquiries; complete verification forms.
Process hotel room request forms and assist employees with HR-related requests.
Post notices and update hotel bulletin boards.
Maintain department files and correspondence.
Assist other positions within the department.
Keep the office clean and tidy.
Order and stock supplies and forms, including handbooks.