People and Culture Coordinator II

CareOregon • Portland, OR

7d • $25 - $31 • Onsite

About The Position

This position is responsible for supporting a variety of employee services across multiple locations. Areas of support include at least four of the following: Benefits, Leave, Compensation, Talent Acquisition, Onboarding, Talent, Learning, Safety, Data Verification, Records, and more. Work is routine to intermediate in nature and involves moderate guidance from leadership or colleagues.

Requirements

• Minimum 3 years’ experience providing administrative or operational support, including a minimum of 2 years’ experience in Human Resources
• Moderate understanding or ability to quickly learn Human Resources functions and support procedures
• Moderate understanding or ability to quickly learn relevant compliance requirements/laws
• Advanced communication skills, including verbal, written, and listening
• Advanced customer service and interpersonal skills
• Effective organizational and time management skills; strong attention to detail
• Advanced skills with Microsoft Office Suite; ability to quickly learn new systems
• Ability to perform work using professionalism, sensitivity, and confidentiality
• Ability to collaborate effectively with colleagues in a team environment
• Ability to grow and apply critical thinking and problem-solving skills
• Ability to work with some supervision and prioritize work
• Ability to work effectively with diverse individuals and groups
• Ability to learn, focus, understand, and evaluate information and determine appropriate actions
• Ability to accept direction and feedback, as well as tolerate and manage stress
• Ability to see, read, and perform repetitive finger and wrist movement for at least 6 hours/day
• Ability to hear and speak clearly for at least 3-6 hours/day

Nice To Haves

• Experience providing administrative or operational support for three or more HR functions

Responsibilities

• Provide operational support for employment services, such as new hire forms review, I-9 verifications, license and certification tracking, position description formatting. And more.
• Ensure work is done in alignment with internal procedures and/or external compliance regulations; contribute to job aids
• Perform data verification, including running routine audit reports and working with Centers of Excellence to ensure data quality and accuracy; participate in researching, correcting data, and collecting missing information.
• Review Help Cases in Workday; respond to routine and intermediate questions and some complex cases with assistance; assign most complex cases to colleagues, leadership, or Centers of Excellence as appropriate.
• Guide leaders and employees in where to find information or how to perform routine to intermediate employment tasks.
• Review and respond to emails and phone calls; refer inquiries to other team members as needed.
• Coordinate leader and employee resources SharePoint or other storage locations with limited guidance.
• Collect new and/or update Help Case Articles in Workday, ensuring consistent formatting; provide input to content decisions.
• Maintain library of SOPs and Job Aids; work with Centers of Excellence for updates.
• Assist with coordinating policy reviews and updates; may provide input into policies.
• Create routine to advanced documents in Word, Excel, and PowerPoint.
• Schedule meetings, which may include room set-up and coordination of technology needs with IS.
• Organize, file, and maintain documents in accordance with department policies.
• Make photocopies; scan, mail, and email documents to internal and external stakeholders.
• Process mail and ensure necessary office supplies are in stock.
• Perform other routine to advanced administrative tasks as needed.

Benefits

• We offer a strong Total Rewards Program. This includes competitive pay, bonus opportunity, and a comprehensive benefits package.
• Benefits-eligible employees qualify for benefits beginning on the first of the month on or after their start date.
• CareOregon offers medical, dental, vision, life, AD&D, and disability insurance, as well as health savings account, flexible spending account(s), lifestyle spending account, employee assistance program, wellness program, discounts, and multiple supplemental benefits (e.g., voluntary life, critical illness, accident, hospital indemnity, identity theft protection, pre-tax parking, pet insurance, 529 College Savings, etc.).
• We also offer a strong retirement plan with employer contributions.
• Benefits-eligible employees accrue PTO and Paid State Sick Time based on hours worked/scheduled hours and the primary work state.
• Employees may also receive paid holidays, volunteer time, jury duty, bereavement leave, and more, depending on eligibility.
• Non-benefits eligible employees can enjoy 401(k) contributions, Paid State Sick Time, wellness and employee assistance program benefits, and other perks.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees