People Admin - West

Stord•Las Vegas, NV

22h•Onsite

About The Position

The People Administrator manages and monitors full-time employee and contingent hourly labor headcount across sites within a region. The role ensures accurate attendance tracking, proactive workforce planning, and effective labor delivery in partnership with on-site Operations Leaders, HR, and external staffing partners. It calls for a strong HR and staffing foundation and working knowledge of applicable regional co-employment laws to manage hourly labor while supporting compliance and operational excellence. The role monitors staffing against volume and service-level targets, tracks new-hire orientation delivery, and adjusts labor plans when forecasts or volumes change. It works with staffing and co-employment partners on performance, capacity, quality, and compliance; maintains regional tracking tools and reporting; and uses HRIS and VMS platforms for requisitions, hiring events, timekeeping audits, and headcount changes. The People Administrator also supports hiring events, resolves post-event audit issues, monitors workforce activity and compliance, coordinates critical supplies including PPE, and contributes to special projects and pilot programs. The position is based on-site at a home site, with periodic travel to regional sites and occasional evening or weekend work. The role may involve walking and standing on the warehouse floor and occasionally lifting up to 25 pounds.

Requirements

High school diploma or equivalent.
At least 1 year of experience in a fast-paced, customer-oriented environment, such as operations, administrative support, customer service, retail, hospitality, staffing, recruiting, or HR.
Strong organization and prioritization skills with high attention to detail.
Excellent customer service and discretion, including the ability to handle confidential information.
Clear written and verbal communication skills and comfort presenting to groups.
Proficiency with Microsoft Office, Google Workspace, and company communication tools such as email and Slack.
Experience with data entry, auditing, and producing data-driven reports.
Ability to walk and stand on a warehouse floor and occasionally lift up to 25 pounds.
On-site presence at the home site, periodic travel to regional sites, and occasional evening or weekend availability.
Ability to travel to support sites as needed.

Nice To Haves

Bachelor’s degree in Human Resources, Business Administration, or a related field.
HR background with knowledge of co-employment and contingent labor management.
Experience in workforce planning, staffing vendor or MSP management, or fulfillment/distribution environments.
Proficiency with iOS, Excel lookups and pivot tables, and Workday or a similar HRIS.
Experience with VMS platforms.
Analytical problem-solving skills, including identifying trends and recommending actions.
Demonstrated ability to build effective partnerships with site teams and external vendors.

Responsibilities

Monitor full-time and contingent labor headcount across the region to align daily and weekly staffing with volume and SLA targets.
Track labor delivery across multiple regional sites and rebalance staffing based on forecasts, cancellations, or volume changes.
Track new-hire orientations by site and ensure delivery rates and show-up percentages meet regional goals and are reflected in forecasts.
Partner with staffing vendors and co-employment partners to review performance, fill rates, quality, and compliance, and develop corrective and proactive action plans.
Assess vendor capacity and scalability for regional needs, including seasonality, client mix, and shift profiles.
Maintain and improve regional demand-tracking tools and dashboards for Regional Leadership Team decision-making.
Analyze workforce trends, including attrition, overtime, voluntary time off, voluntary overtime, call-offs, and cancellations, and recommend actions to stabilize labor delivery and cost.
Deliver recurring and ad hoc reporting, including site rollups, orientation conversion, quality of hire, vendor fill rates, cancellation reasons, and error or audit logs.
Use HRIS and VMS platforms for requisitions, hiring events, timekeeping audits, and headcount changes.
Support the Managed Service Provider in planning, setting up, and breaking down regional hiring events based on labor projections.
Conduct post-event audits and resolve timecard, roster, purchase order/billing, and rate-code errors within service-level agreements.
Monitor workforce activity and adjust demand plans; escalate emerging risks early.
Ensure compliance with state and local employment regulations concerning breaks, meal periods, scheduling, minor labor, and sick leave.
Maintain critical supplies, including PPE, for assigned sites and coordinate replenishment according to safety and budget guidelines.
Support special projects and pilot programs as assigned by the manager.