Pediatrics Residency Program Coordinator I College of Medicine

Washington State University • Spokane, WA

18h • Onsite

About The Position

This is a part-time (50% FTE, 20 hours per week) permanent position located at Sacred Heart Hospital in Spokane, WA. The role supports and oversees the day-to-day operations of the ACGME residency/fellowship training program and provides collaborative support to ensure continued program accreditation. The coordinator will be a key contributor to the Program Director(s), faculty members, and Program Administrator in developing and maintaining the educational quality of the training program. Responsibilities include establishing systems and processes to ensure the Graduate Medical Education (GME) training program maintains continued national accreditation and compliance with institutional, local, state, and federal regulatory standards. This involves coordinating all on-site events and meetings, serving as the point of contact for residents and visitors, tracking resident allowance(s) and reimbursements, and collaborating with program leadership to ensure educational goals are met. The role also involves helping to maintain the resident/fellowship space and serving as a point of contact with Sacred Heart Hospital for resident and residency space needs, requiring knowledge of educational and operational activities at various training sites.

Requirements

• High school graduation or equivalent AND two years of full-time clerical experience OR equivalent education/experience (for Program Assistant).
• High school graduation or equivalent AND two years of experience with assistance, support or coordination of activities related to healthcare, graduate medical education and/or resident activities, undergraduate medical education or the health sciences OR equivalent education/experience (for Program Coordinator).
• Proficiency in Microsoft software, including Word, Excel, Outlook, and PowerPoint.
• Excellent written and verbal communication skills.
• Strong customer service skills in person, email, videoconference, and phone.
• Ability to work a flexible schedule, including weekends.

Nice To Haves

• One year of experience in assisting, supporting, or coordinating activities related to healthcare, graduate medical education, and/or resident activities, undergraduate medical education, or the health sciences (for Program Assistant).
• Experience in the healthcare industry or higher education industry.
• Experience with any or all of the following financial activities: accounts payable, accounts receivable, budget development/maintenance, purchasing, travel.
• Experience assisting in planning and coordinating conferences, events, workshops etc.

Responsibilities

• Resident Compliance Management (35%)
• Residency Program Event Management (30%)
• Residency Space and External Partner Coordination (15%)
• Operational Support (15%)
• Other (5%)

Benefits

• Paid sick and vacation leave
• Paid holidays
• Medical, dental, life and disability insurance package for employees and dependents
• Retirement
• Deferred compensation
• Optional supplemental retirement accounts
• Training and development
• Employee tuition waiver

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED