PDS Admin III/Project Coordinator

AECOM•Sacramento, CA

17h•$26 - $41•Onsite

About The Position

AECOM is seeking a PDS Administrative Assistant/Project Coordinator to provide high-level administrative support from its Sacramento, California office. The role supports project operations in a fast-paced environment and calls for strong organizational, communication, and problem-solving abilities, along with professionalism, adaptability, confidentiality, and collaboration. The position includes coordinating administrative work and project activities, maintaining calendars and records, preparing documents and presentations, supporting meetings and events, and assisting with change management. It also supports onboarding and offboarding and facilities coordination, including system access and workspace setup. The position interacts with the PDS team, CHSRA, other departments, and external professional groups.

Requirements

BA/BS and 4 years of relevant experience, or demonstrated equivalent experience and/or education.
Strong proficiency and knowledge of Microsoft Outlook, Teams, Word, PowerPoint, and Excel.
Ability to communicate effectively with management, coworkers, clients, vendors, contractors, and visitors.
Job-related technical knowledge necessary to complete the work.
Ability to attend to detail and work in a time-conscious and time-effective manner.

Nice To Haves

Experience composing and preparing correspondence and reports.
Excellent verbal and written communication skills and experience.
Experience managing multiple and changing demands, details, and deadlines.

Responsibilities

Handle filing, printing, calendaring, coordination, document quality control, and other administrative tasks.
Lead complex and diverse administrative assignments from conception to completion.
Support other administrative staff as the project grows in size and scope.
Coordinate conferences and events, including room reservations, logistics, audiovisual needs, meals, and meeting materials; attend meetings and take notes when needed.
Collaborate with other departments on special engagement projects, which may involve travel to meeting locations.
Assist with the change management process and tracking.
Meet regularly with the Task Lead to review project status, plan key events, meetings, and upcoming travel, and prioritize open action items.
Create and maintain presentations, correspondence, reports, spreadsheets, and other documents in response to and anticipation of Task Lead needs.
Maintain organized digital and hard-copy files and records for efficient retrieval.
Communicate with PDS team members and CHSRA, and develop networks with peers and external professional groups.
Anticipate business needs, troubleshoot problems, take initiative, and act proactively.
Manage and maintain the Microsoft Outlook calendar, assist with scheduling within established limits and discretion, and apply an understanding of priorities when scheduling meetings.
Ensure project correspondence and documentation follow the prescribed format.
Support onboarding and offboarding and facilities coordination, including system access, workspace setup, projected and actual start dates, and activity tracking.