PAYROLL TECHNICIAN

Neighborhood House Association•San Diego, CA

4d•Onsite

About The Position

The Neighborhood House Association is a non-profit organization. Head Start positions are funded in whole or in part by money provided through the State and Federal Government. Additionally, some Social Service Program positions may be funded in whole or in part through grant funds. Because positions and salaries may be funded through grants, and State and Federal funds ongoing employment will be contingent upon the continued receipt of these funds. Neighborhood House Association is an equal opportunity employer (Minorities/Females/Disabled/Veterans). We recruit, employ, train, compensate, and promote without regard to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law. To read more about this, view the EEO is the Law poster and this EEO is the Law Poster Supplement. Under the general supervision of the Payroll Manager, the Payroll Technician performs responsible accounting support and administrative work in the preparation, processing and maintenance of payroll and related accounting and financial records; and performs related duties as assigned.

Requirements

Knowledge of NHA rules, procedures and practices governing payroll and related financial transactions.
Knowledge of Federal, state and NHA regulations, rules and guidelines applicable to payroll.
Knowledge of Basic accounting practices and procedures.
Knowledge of Methods, practices, documents and terminology used in processing accounting transactions and in financial recordkeeping.
Knowledge of Fundamental accounting and internal control policies and procedures.
Knowledge of Standard office practices and procedures, including filing and recordkeeping.
Knowledge of Basic principles and practices of business communication.
Operate a computer and standard word processing and spreadsheet software and other standard office equipment.
Organize, set priorities and exercise sound judgment within established guidelines.
Interpret, apply and reach sound decisions in accordance with applicable laws, rules, regulations, policies and department procedures.
Make calculations and tabulations and review fiscal and related documents accurately.
Understand and carry out written and oral instructions.
Prepare clear and accurate payroll records, reports and correspondence.
Work effectively and courteously with staff, representatives of other agencies, vendors and others encountered in the course of work.
Graduation from high school or G.E.D. equivalent; and/or at least five (5) years of progressively responsible experience in the complexity of processing payroll; or an equivalent combination of education, training and experience.
Ability to effectively present information and respond to questions primarily in English; demonstrated written / oral communication skills.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to define problems, collect data, establish facts, and draw valid conclusions; ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
Must have a valid California Driver’s License.
Must pass and maintain a criminal background check clearance.
Must provide proof of COVID 19 vaccination status.

Nice To Haves

College-level course work in accounting and/or bookkeeping is highly desirable.

Responsibilities

Assists in preparing and processing NHA payroll
Reviews reports to resolve errors and ensures payments are calculated in accordance with legal requirements and policies
Verifies, reconciles & if needed, edits imported payroll data and reports
Processes payments in accordance with policies and procedures
Generates various reports in accordance with biweekly process
Inputs direct deposit transactions
Serves as a contingent in processing biweekly/off-cycle payments; as directed by Payroll Manager
Calculates and processes special payroll transactions, such as retroactive pay adjustments, wage attachments (garnishments), payouts and child support payments
Enters W-4 & DE 4 changes
Prepares & processes mileage reimbursement
Performs payroll on-boarding of hires, including time off plans
Assists with review of time off plans according to employment status
Fields employee questions regarding payments in accordance with policies and procedures
Reconciles employee wage liens and garnishments
Assists with reconciling and initiating payroll and tax withholding reports to federal and state government agencies
Assists with reconciling and filing year-end payroll reports
Provides detailed reports for internal/external auditors
Files accounting documents and reports
Generates, sorts, copies and distributes standard accounting reports and documents and ad hoc reports as requested

Benefits

15 Holidays Days
401(K) Retirement 6% Match
Paid Vacation and Sick Leave
Tuition Reimbursement up $2,500
2 Personal Days
Group Medical, Dental and Vision Insurance
Agency-Paid Life Insurance and Long-Term Disability Insurance
Live Well Program
4 Paid Days Annual Bereavement (Note Total of 5 days of bereavement leave per loss)
Health and Dependent Care Flexible Spending Account (FSAs)
Voluntary Benefits: Life and AD&D Accident, Short-Term Disability, and Critical Illness Insurance
Free Employee Assistance Program (EAP)