Payroll Tax Supervisor

Zachry Group•San Antonio, TX

About The Position

The Payroll Tax Lead provides strategic and operational leadership for the payroll tax function. You will be responsible for overseeing a team of Payroll Tax Specialists while remaining actively engaged in day-to-day high-level compliance and reporting tasks. This role ensures all quarterly and yearly goals are met, deadlines are strictly adhered to, and all multi-state and domestic tax regulations are followed for a large-scale workforce (10,000+ employees).

Requirements

Bachelor’s Degree in Business, Accounting, or a related field.
Minimum of 5 years of direct experience within a Payroll Tax function.
Proven experience working within a large-scale enterprise environment (10,000+ employees).
Extensive knowledge of multi-state payroll tax laws and accounting principles.
Proficiency in payroll software, specifically SAP, Oracle, and ADP Tax Compliance tools.
Advanced reporting skills, with the ability to create complex queries and conduct audits to ensure data controls.

Nice To Haves

Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) strongly preferred.
International Tax Experience: Background in foreign national payroll and 3rd party expatriate management.
Background with Canada and Philippines a significant plus.
Industry Expertise: General knowledge of, or experience working within, the Industrial Construction industry.
Leadership Presence: Excellent communication and problem-solving skills with a focus on ethics and confidentiality.
Strategic Change Management: Demonstrated experience leading system conversions, implementations, or large-scale process improvement initiatives.
Experience with mergers, acquisitions and reorganizations.

Responsibilities

Lead and mentor a team of Payroll Tax Specialists to ensure accuracy, data integrity, and professional development.
Drive the execution of all quarterly and year-end reporting processes, including W-2s, tax filings, and complex reconciliations.
Oversee process improvement efforts to maximize the efficiency and accuracy of domestic and international payroll data.
Manage senior-level relationships with external 3rd party tax vendors (e.g., ADP), ensuring accountability and resolution of agency notices.
Execute and oversee weekly and quarterly tax deposits, wage adjustments, and the filing of W-2C, UI, or 941 Amendments.
Ensure strict compliance with multi-state legal requirements, company policies, and evolving tax regulations.
Collaborate with Accounting to manage changes affecting payroll tax accruals and resolve complex financial discrepancies.
Direct all projects related to payroll tax compliance and routine system maintenance/updates.
Serve as the primary point of contact for reviewing and addressing state and federal agency notices, as well as managing complex payroll tax audits to ensure total compliance.
Oversee international payroll processing, working with vendors to ensure the delivery of foreign tax liabilities.
Manage Expat payroll functions, including HYPO tax management, allowance changes, and shadow payroll processing.
Coordinate with Treasury to ensure timely wire transfers for international tax remittances.