Payroll Tax Specialist

Cast & Crew

1d•$25 - $35

About The Position

The Payroll Tax Specialist position is responsible for the timely and accurate processing, payment, and filing of a high volume of Federal, State, Local, and other required payroll tax liabilities for US Payroll. This role involves preparing, reviewing, and reconciling payroll tax filings and supporting reports, managing correspondence, researching and responding to tax notices, investigating discrepancies, and maintaining internal payroll tax accounts. The specialist will also monitor changes in payroll tax laws, administer online agency access, and collaborate with various internal teams to resolve tax-related issues. Additionally, the role supports year-end processing, identifies process improvements, and performs other duties as assigned.

Requirements

High School diploma or equivalent required
Minimum of 2 years of experience processing high-volume, multi-state payroll tax filings
Familiarity with payroll tax reconciliations including Amendments, Forms 941, W-2C, and other related tax reporting requirements
Advanced proficiency with Excel (pivot tables, formulas, and reconciliation analysis)
Advanced proficiency with Oracle EBS required
Strong attention to detail with a proactive, solutions-oriented mindset
Excellent organizational skills with the ability to manage multiple priorities simultaneously and adapt quickly to changing work assignments and deadlines
Professional written and verbal communication skills, emotional intelligence, and a collaborative team-oriented approach
Demonstrated ability to exercise sound judgment and maintain a high level of discretion and confidentiality

Nice To Haves

Familiarity with Employer of Record (EOR) models, MasterTax, and Monday.com preferred

Responsibilities

Responsible for the timely and accurate processing, payment, and filing of a high volume of Federal, State, Local, and other required payroll tax liabilities.
Prepare, review, and reconcile payroll tax filings and supporting reports, including but not limited to Forms 941, W-2, W-2C, state quarterly returns, and annual tax filings.
Manage a high volume of incoming correspondence, including emails and phone calls, in a timely and professional manner.
Research, analyze, and respond to Federal, State, and Local tax notices and agency inquiries.
Investigate payroll tax discrepancies, perform root cause analysis, and coordinate wage corrections, amended filings, and tax adjustments as necessary.
Maintain and reconcile internal payroll tax accounts within Oracle to ensure liabilities, filings, and payments align with payroll and financial records.
Monitor changes in payroll tax laws, agency requirements, and filing regulations to support ongoing compliance.
Maintain, update, and administer online agency access, tax accounts, and filing credentials for Federal, State, and Local tax jurisdictions.
Partner with Payroll Services, Finance, Treasury, and internal business teams to resolve tax-related issues and support operational accuracy.
Communicate professionally with employees and clients regarding payroll tax questions, withholding matters, and general payroll tax inquiries.
Support year-end processing activities, including W-2 reconciliations, corrections, and employee tax documentation inquiries.
Identify opportunities for process improvement, automation, and stronger internal controls related to payroll tax compliance and reporting.
Perform additional duties and special projects as assigned to support Payroll Tax operations.