Payroll Tax Specialist - GA - On Site

Vensure Employer Solutions • Duluth, GA

5d • Onsite

About The Position

The Payroll Tax Specialist ensures compliance with federal, state, local, and international payroll tax laws through accurate preparation, filing, payment, reconciliation, and reporting of payroll taxes. The role researches complex tax issues, analyzes notices and discrepancies, supports audits, and provides guidance on payroll tax compliance. It works with internal stakeholders, government agencies, and clients to resolve tax-related matters, support business initiatives, and maintain regulatory compliance. The position requires analytical ability, attention to detail, sound judgment, customer service, and the ability to manage competing priorities in a fast-paced environment.

Regular on-site attendance is an essential function because the role requires secure system access, collaboration on sensitive technical matters, participation in operational meetings, and hands-on involvement. The job is performed in a professional, climate-controlled office environment with typical lighting and low to moderate noise. It involves regular computer use, extended screen time, and in-person collaboration.

The role is eligible for medical, dental, and vision coverage; a 401(k) with company match; PTO, holidays, parental leave, and sick leave as required by applicable state law; and additional insurance and support programs.

Requirements

• Minimum of two years of payroll tax experience.
• Knowledge of federal, state, local, and payroll tax laws, regulations, filing requirements, and compliance standards.
• Ability to research payroll tax issues, interpret and apply tax laws and policies, and identify effective solutions.
• Strong analytical, problem-solving, and investigative skills.
• High attention to detail and accuracy in reviewing payroll tax data, reconciliations, notices, returns, and documentation.
• Strong organizational skills and ability to manage multiple priorities, deadlines, and case management activities in a fast-paced environment.
• Ability to resolve tax notices, discrepancies, and agency inquiries in a timely manner.
• Excellent customer service, verbal communication, and written communication skills.
• Ability to build and maintain effective working relationships with clients, government agencies, and internal stakeholders.
• Ability to work independently, exercise sound judgment, and maintain confidentiality.
• Adaptability, initiative, and commitment to continuous learning and professional development.
• Proficiency with Microsoft Office, including Outlook, Microsoft Teams, Excel, Word, and PowerPoint, and ability to learn other applications.
• High school diploma or equivalent combination of experience, skills, and education is preferred.
• Regular on-site attendance.

Nice To Haves

• PEO or related industry experience.
• Certified Payroll Professional (CPP) or Fundamentals of Payroll Certification (FPC).

Responsibilities

• Research payroll tax issues, filing requirements, and compliance obligations, and evaluate solutions and filing positions under applicable tax laws and regulations.
• Partner with internal departments on new business initiatives, acquisitions, and projects to identify payroll tax obligations and coverage requirements.
• Assist with internal and external payroll tax audits by gathering documentation, validating records, and supporting responses.
• Process payroll tax payments and returns, reviewing, reconciling, and validating data for accuracy and compliance.
• Verify payroll tax information and supporting documentation for adherence to laws, regulations, company policies, and procedures.
• Investigate and resolve tax notices, discrepancies, and account issues, identify root causes, and implement corrective actions.
• Respond to client inquiries and provide guidance and support on payroll tax issues and requests.
• Maintain current knowledge of payroll tax laws, regulations, industry trends, and best practices through education, training, and research.
• Prepare, review, and file monthly, quarterly, and annual federal, state, and local payroll tax returns as assigned.
• Process payroll tax filings and payments using approved methods, including e-filing, EFT debit and credit transactions, and agent files.
• Manage tax notices and maintain accurate documentation and status updates in the case management system.
• Prioritize, monitor, and complete assigned case management work within service expectations and deadlines.
• Reconcile payroll taxes and analyze tax account balances to identify variances and ensure accurate reporting and remittance.
• Collaborate with internal stakeholders and external agencies on tax inquiries, compliance matters, and operational issues.
• Support departmental initiatives, process improvements, and special projects to enhance payroll tax operations.
• Maintain confidentiality and sound judgment when handling sensitive employee, payroll, and tax information.
• Build and maintain effective working relationships with colleagues and teams across disciplines.
• Attend webinars and training to stay current on company and departmental best practices.
• Complete projects and other duties as assigned by a supervisor.

Benefits

• Medical, dental, and vision coverage.
• 401(k) with company match.
• PTO, holidays, parental leave, and sick leave as provided under applicable state law.
• Life insurance, short-term disability, and long-term disability.
• Employee assistance program (EAP).
• Flexible spending account (FSA) and health savings account (HSA).
• Identity theft protection.
• Critical illness, accident, cancer, and hospital protection.
• Legal and pet insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED