Payroll Tax Specialist

Flexjet • Cleveland, OH

8d

About The Position

The Payroll Tax Specialist is responsible for managing and ensuring accurate, compliant payroll tax processing across 10 US-based component companies . This role serves as the primary liaison between the organization and all applicable tax agencies, as well as UKG Tax & Payment Services. The key duty of this role is ensuring timely tax filings, payments, issue resolution, and compliance with all applicable federal, state, and local tax agencies.

Requirements

• Bachelors degree in Accounting, Finance, Business Administration, or a related field (or equivalent experience).
• 3+ years of payroll tax experience, preferably in a multi-entity or complex payroll environment.
• Hands-on experience with HRIS and Payroll systems, including their tax and payment services
• Strong knowledge of federal, state, and local payroll tax regulations.
• Experience working directly with tax agencies and resolving payroll tax issues.
• High attention to detail with strong reconciliation and analytical skills.
• Ability to manage multiple priorities across several component companies.
• Strong communication skills and the ability to collaborate with internal and external partners.

Responsibilities

• Manage end-to-end payroll tax compliance for multiple component companies, ensuring accuracy and timeliness.
• Serve as the primary point of contact between the organization and UKG Tax & Payment Services, as well as all Tax Agencies.
• Oversee payroll tax filings and payments (federal, state, and local), including but not limited to income tax, unemployment tax, and local jurisdiction requirements.
• Monitor and reconcile payroll tax liabilities, filings, and payments processed through UKG.
• Research, resolve, and respond to payroll tax notices, audits, discrepancies, and agency inquiries.
• Ensure compliance with changing payroll tax laws and regulations across all applicable jurisdictions.
• Coordinate tax setup and maintenance for new entities, jurisdictions, or changes in tax status.
• Partner closely with Payroll, HR, Finance, and external agencies to ensure data accuracy and process alignment.
• Maintain documentation, controls, and audit-ready records related to payroll tax processes.
• Support tax audit and agency dispute resolution processes.
• Identify process improvements and support system enhancements related to payroll tax operations.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level