Senior Payroll Tax Specialist

OneDigital • Phoenix, AZ

19d • Hybrid

About The Position

The Senior Payroll Tax Specialist is responsible for ensuring accurate and timely payroll tax compliance across multiple jurisdictions. This role requires a highly analytical, detail-oriented professional who thrives in a fast-paced environment and demonstrates exceptional problem-solving skills. The ideal candidate will manage tax filings, reconcile payroll data, and provide expert guidance to clients and internal teams while maintaining strong relationships with tax agencies. This is a full-time, hybrid position based at one of our regional offices in Phoenix, AZ; Rockwall, TX; or St. Petersburg, FL.

Requirements

• A Bachelor's Degree in related field, or equivalent years of experience.
• 5+yrs of payroll experience.
• Strong knowledge of payroll tax processing rules and regulations.
• Ability to manage multiple priorities and meet strict deadlines.
• Excellent communication skills, both written and verbal.
• Strong customer service orientation and problem-solving skills.
• Comfortable interacting with tax agencies and clients.

Nice To Haves

• Certified Payroll Professional (CPP) designation.
• Experience with MasterTax software (preferred).
• Familiarity with Prism, MasterTax, and iSolved products.
• Advanced Excel skills, including pivot tables.

Responsibilities

• Support junior staff and offshore tax team members with payroll tax processes.
• Prepare, balance, and file quarterly Federal, State, and Local payroll tax returns across all jurisdictions.
• Submit amended reports and filings as required.
• Communicate frequently with clients and tax agencies to resolve tax notices and inquiries.
• Reconcile payroll tax data between Payroll System and Tax Software to ensure accuracy.
• Verify client billing for payroll taxes and resolve discrepancies.
• Coordinate year-end activities, including W-2 distribution and annual reconciliations.
• File annual reconciliations and W-2s with appropriate tax agencies.
• Provide outstanding tax service support by researching and responding to client inquiries.
• Offer payroll tax guidance to clients and internal stakeholders.
• Review and maintain tax rate changes in Payroll and Tax Systems.
• Validate tax setup information in Payroll and Tax Systems for accuracy.
• Ensure all necessary Power of Attorney documents are signed and filed for clients.
• Apply for new tax accounts as needed.
• Perform other duties aligned with the objectives of the role and organizational goals.

Benefits

• eligible employees health, wellbeing, retirement, and other financial benefits
• paid time off
• overtime pay for non-exempt employees
• robust learning and development programs
• reimbursement of job-related expenses per the company policy
• employee perks and discounts

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level