Payroll/Payroll Tax Compliance Specialist (Contractor, PT)

Roof Penetration Housing, Inc.

3d•$35 - $45

About The Position

Roof Penetration Housing (RPH) is a dynamic, rapidly expanding leader in the commercial building products industry, trusted by architects, engineers, contractors, and building owners on a wide range of critical projects—from hospitals and data centers to K-12 schools. Our innovative, engineered solutions prevent roof and wall leaks and ensure storm shelters and safe rooms meet code requirements and protect occupants during severe weather events. We are seeking an experienced Part-Time Payroll & Payroll Tax Compliance Specialist (Contractor) to own payroll processing and, most importantly, payroll tax compliance across all federal, state, and applicable local jurisdictions as the company scales. This role is responsible for ensuring accurate, timely, and compliant payroll tax filings, payments, registrations, notice resolutions and reconciliations, with audit-ready documentation and strong controls.

Requirements

Alignment with RPH Core Values: Integrity, Team-Oriented, Have Fun & Grow, Best In Class, Customer-Oriented
5+ years of hands-on payroll experience with multi-state payroll tax compliance
RPH currently operates in Texas, Maryland, New York, New Jersey, Pennsylvania
Direct experience managing state and local payroll tax filings and registrations
Experience responding to payroll tax notices and resolving discrepancies
Experience working with ERP-based payroll systems (NetSuite Payroll strongly preferred)
Strong understanding of U.S. payroll tax regulations and compliance controls
Highly detail-oriented and comfortable owning compliance end-to-end

Responsibilities

Process bi-weekly payroll using NetSuite Payroll, including review of changes, approvals, and payroll close activities.
Tie payroll registers to GL postings and support accurate posting/reconciliation within NetSuite.
Own payroll tax compliance across federal, state, and applicable local jurisdictions, including timely and accurate filings and payments.
Manage state and local tax registrations prior to hiring in new jurisdictions (with HR/Finance coordination).
Monitor filing confirmations and payment settlements; research and resolve rejects/failed payments.
Receive, research, and resolve payroll tax notices; communicate status and remediation steps to stakeholders.
Prepare and file amended returns and corrections as needed.
Reconcile payroll tax liability accounts monthly; investigate and resolve variances.
Maintain audit-ready documentation, support schedules, and compliance evidence.
Ensure accurate setup and ongoing administration of employee deductions (e.g., 401(k), Safe Harbor, HSA/FSA, garnishments, benefits deductions) in payroll.
Perform monthly reconciliation of payroll-related liability accounts (e.g., 401(k) payable, Safe Harbor payable, payroll clearing, benefits payable).
Coordinate timely remittances and report to third-party administrators and vendors.