Payroll Tax Specialist - GA - On Site

Vensure Employer Solutions•Duluth, GA

10d•Onsite

About The Position

The Payroll Tax Specialist ensures compliance with federal, state, local, and international payroll tax laws through accurate preparation, filing, payment, reconciliation, and reporting. The role researches complex payroll tax issues, analyzes notices and discrepancies, supports audits, and advises on compliance matters. It partners with internal stakeholders, government agencies, and clients to resolve tax issues, support new business initiatives, and maintain regulatory compliance. The position calls for strong analytical skills, attention to detail, sound judgment, customer service, and the ability to manage multiple priorities in a fast-paced environment. Regular on-site attendance is an essential job function because of secure system access, collaboration on sensitive technical matters, operational meetings, and hands-on involvement. The role is performed in a professional, climate-controlled office with typical lighting and low to moderate noise. It involves regular computer and standard office equipment use, extended screen time, in-person collaboration and meetings, and minimal exposure to physical hazards. Work is primarily sedentary, with frequent keyboard and mouse use and occasional walking around the office. Physical lifting is minimal.

Requirements

Minimum of two years of payroll tax experience.
Knowledge of federal, state, local, and payroll tax laws, regulations, filing requirements, and compliance standards.
Strong analytical and problem-solving skills, including the ability to research tax issues and identify effective solutions.
Ability to interpret and apply tax laws, regulations, policies, and procedures to ensure accurate filings and payments.
Excellent attention to detail and accuracy when reviewing tax data, reconciliations, notices, and returns.
Strong organizational skills and ability to manage multiple priorities, deadlines, and case management work in a fast-paced environment.
Ability to investigate, analyze, and resolve tax notices, discrepancies, and agency inquiries in a timely manner.
Excellent customer service, verbal communication, and written communication skills.
Ability to build and maintain effective working relationships with clients, government agencies, and internal stakeholders.
Ability to work independently, exercise sound judgment, and maintain confidentiality with sensitive payroll and tax information.
Adaptability, initiative, and commitment to continuous learning and professional development.
Proficiency with Microsoft Office, including Outlook, Microsoft Teams, Excel, Word, and PowerPoint, and ability to learn other applications.
Ability to meet the physical and communication demands of the role, including extended sitting and screen use, computer operation, occasional office walking, and clear communication with clients, agencies, and colleagues.

Nice To Haves

High school diploma or equivalent combination of experience, skills, and education, including relevant non-traditional degree programs, certifications, or job training programs.
PEO or related industry experience.
Certified Payroll Professional (CPP) or Fundamentals of Payroll Certification (FPC).

Responsibilities

Research payroll tax issues, filing requirements, and compliance obligations, and evaluate solutions and filing positions under applicable tax laws and regulations.
Partner with internal departments on new business initiatives, acquisitions, and projects to identify payroll tax obligations and coverage requirements.
Assist with internal and external payroll tax audits by gathering documentation, validating records, and supporting audit responses.
Process payroll tax payments and returns, reviewing, reconciling, and validating data for accuracy and compliance.
Verify payroll tax information and documentation for compliance with laws, regulations, company policies, and procedures.
Investigate and resolve tax notices, discrepancies, and account issues by analyzing data, identifying root causes, and implementing corrective actions.
Respond to client inquiries and provide guidance and support on payroll tax issues and requests.
Maintain current knowledge of payroll tax laws, regulations, trends, and best practices through education, training, professional resources, and research.
Prepare, review, and file monthly, quarterly, and annual federal, state, and local payroll tax returns as assigned.
Process payroll tax filings and payments through e-filing, EFT debit and credit transactions, agent files, and other approved platforms.
Manage tax notices and maintain accurate documentation and status updates in the case management system.
Prioritize, monitor, and complete assigned case management work within service-level expectations and deadlines.
Perform payroll tax reconciliations and analyze account balances to identify variances and ensure accurate reporting and remittance.
Collaborate with internal stakeholders and external agencies on payroll tax inquiries, compliance matters, and operational issues.
Support departmental initiatives, process improvements, and special projects to improve efficiency, accuracy, and compliance.
Maintain confidentiality and use sound judgment when handling sensitive employee, payroll, and tax information.
Build and maintain relationships with team members and colleagues across disciplines to coordinate communications and client services.
Attend webinars and training to stay current on departmental and company best practices.
Complete projects and other duties assigned by the supervisor.

Benefits

Medical, dental, and vision coverage
401(k) with company match
PTO, holidays, parental leave, and sick leave as required by applicable state law
Life insurance
Short-term disability
Long-term disability
Employee assistance program (EAP)
Flexible spending account (FSA)
Health savings account (HSA)
Identity theft protection
Critical illness, accident, cancer, and hospital protection
Legal insurance
Pet insurance