Payroll Tax Consultant

Aston Carter•Minneapolis, MN

3d•$40 - $55•Hybrid

About The Position

The Payroll Tax Consultant plays a key role in ensuring accurate, compliant, and timely payroll tax processing across a complex multi-entity environment. This position focuses on researching and resolving payroll tax notices and discrepancies, managing tax payments and filings for multiple FEINs, and supporting quarter-end and year-end activities.

Requirements

Strong expertise in payroll tax, including research, reconciliation, and resolution of tax notices and discrepancies.
Hands-on experience managing payroll tax payments and filings across multiple FEINs in a multi-entity environment.
Proficiency in analyzing taxable wage calculations and performing detailed payroll tax reconciliations.
Experience reviewing and administering garnishments, wage attachments, and related payment requests.
Ability to provide guidance on complex payroll scenarios and regulatory requirements, serving as a subject matter expert.
Experience supporting quarter-end and year-end payroll processing, including tax reporting and reconciliation.
Demonstrated capability in day-to-day payroll operations for multiple locations and entities.
Experience with ACH file submissions, positive pay files, and banking-related payroll activities tied to payroll processing.
Strong problem-solving skills for researching and resolving outstanding payroll issues while maintaining timely delivery.
Experience partnering with HR, payroll, and benefits teams to resolve escalated payroll matters.
Practical experience with UKG Pro or similar enterprise payroll systems, particularly in implementation, testing, and troubleshooting.
Ability to perform parallel payroll testing, validation, and reconciliation during system transitions.
Ability to recommend appropriate payroll treatment for special payments, grants, and unique compensation arrangements.
Strong documentation skills to capture processes and support knowledge transfer across the payroll team.

Nice To Haves

Experience working in a multi-entity organization with numerous locations and separate FEINs.
Experienced in supporting payroll functions through organizational changes such as acquisitions and entity consolidations.
Experience contributing to system implementations and process improvement initiatives within payroll operations.
Comfort working as a high level resource and advisor to cross-functional teams, including HR and systems groups.
Strong communication skills to explain complex payroll tax and compliance concepts to non-technical stakeholders.
High attention to detail and accuracy when handling tax calculations, filings, and reconciliations.
Ability to work independently while collaborating effectively with distributed teams.

Responsibilities

Research and resolve payroll tax notices, discrepancies, and compliance-related issues to ensure accurate reporting and adherence to regulatory requirements.
Manage payroll tax payments and filings across multiple FEINs, ensuring timely submission and proper allocation of tax liabilities.
Perform payroll tax reconciliations and analyze taxable wage calculations to identify and correct variances.
Review garnishments, wage attachments, and related payment requests to ensure proper setup, calculation, and remittance.
Provide guidance on complex payroll scenarios and regulatory requirements, acting as a subject matter expert for payroll tax and compliance questions.
Support quarter-end and year-end payroll processing activities, including tax reconciliations and reporting.
Assist with day-to-day payroll operations in a multi-entity environment, helping to maintain accurate and timely payroll cycles.
Support payroll processing for more than 50 locations operating under separate FEINs, ensuring consistency and compliance across entities.
Manage ACH file submissions, positive pay files, and other banking-related payroll activities to support secure and efficient payment processing.
Research and resolve outstanding payroll issues while ensuring timely payroll delivery to all locations.
Partner with site-level HR, payroll, and benefits staff to address escalated payroll matters and provide clear, solutions-focused support.
Support the organization’s transition to UKG Pro, including activities related to the planned system go-live.
Assist with parallel payroll testing, validation, and reconciliation to confirm data accuracy and system readiness.
Troubleshoot payroll system issues and help identify process improvements that enhance efficiency and compliance.
Collaborate with payroll, HR, and systems teams to ensure a smooth implementation of UKG Pro and alignment of processes.
Provide recommendations regarding payroll treatment of special payments, grants, and unique compensation scenarios, ensuring appropriate tax handling.
Help stabilize the payroll function during staffing transitions and organizational changes, including acquisitions and entity consolidations.
Document payroll and payroll tax processes and support knowledge transfer across the payroll team to promote consistency and continuity.