Payroll Tax Analyst

Marathon Health•TN-Remote, TN

2d•$75,000 - $85,000•Remote

About The Position

The Payroll Tax Analyst is a critical member of the Payroll team responsible for ensuring payroll tax compliance, payroll tax account maintenance, garnishment administration, payroll tax corrections, and timely resolution of teammate payroll inquiries. This position serves as the primary point of contact for payroll tax notices, agency correspondence, tax registrations, payroll tax reporting, garnishments, and payroll tax compliance activities. The Payroll Tax Analyst works closely with Payroll, HR, Accounting, Legal, government agencies, and third-party vendors to ensure accurate payroll tax reporting and timely resolution of payroll-related matters. This role requires a highly organized, detail-oriented professional with exceptional problem-solving skills and a strong sense of ownership. The ideal candidate proactively manages daily operational responsibilities while driving resolution of outstanding payroll tax issues and maintaining a high level of customer service for teammates and business partners.

Requirements

Bachelor's degree in Accounting, Finance, Business Administration, or related field, or equivalent combination of education and experience.
10+ years of payroll experience with a minimum of 5 years focused on multi-state payroll tax administration and compliance.
Extensive knowledge of federal, state, and local payroll tax regulations and reporting requirements.
Experience processing payroll tax corrections, payroll amendments, W-2C corrections, and payroll tax reconciliations.
Experience managing payroll tax notices, agency correspondence, garnishments, and account registrations.
Strong knowledge of Workday Payroll and ADP SmartCompliance.
Advanced proficiency with Microsoft Excel including data analysis, reconciliation, and reporting.
Demonstrated ability to independently research and resolve complex payroll tax issues.

Nice To Haves

Certified Payroll Professional (CPP)
Fundamental Payroll Certification (FPC)
Strong sense of ownership and accountability.
Critical thinker with strong analytical skills
Commitment to continuous improvement and operational excellence.
Strong customer service mindset with the ability to communicate complex payroll and tax matters effectively.
Ability to work collaboratively within a small, high-performing payroll team.
Demonstrated ability to follow issues through resolution and maintain organized work processes.
Highly dependable with a strong commitment to compliance, accuracy, and teammate support.

Responsibilities

Assist in the preparation, processing, calculation, auditing, and reconciliation of bi-weekly, multi-state payroll for 3,500+ teammates across multiple legal entities to ensure accurate and timely payroll processing.
Ensure payroll data is accurately reported to federal, state, and local taxing authorities while maintaining compliance with all applicable payroll tax regulations and reporting requirements.
Monitor, research, and process payroll tax notices, agency correspondence, and compliance inquiries received from federal, state, and local tax agencies.
Serve as the primary administrator of payroll tax account maintenance including establishing new tax jurisdictions, closing inactive tax accounts, managing tax registrations, and maintaining agency accounts.
Review daily incoming payroll mail, tax notices, garnishment orders, and agency correspondence to ensure timely processing, escalation, and resolution.
Coordinate with taxing authorities, third-party vendors, and internal departments to research issues, resolve tax discrepancies, and ensure timely payment of payroll tax liabilities.
Research, analyze, and resolve teammate payroll tax inquiries, including federal, state, and local withholding concerns, payroll tax adjustments, tax correction requests, and year-end form inquiries.
Process payroll tax corrections, amendments, and adjustments, including W-2C corrections, prior-quarter adjustments, tax recalculations, amended returns, and payroll tax account reconciliations.
Manage and respond to payroll-related Workday cases and service requests from teammates, managers, Human Resources, Legal, Finance, and external agencies within established service level expectations.
Review payroll error reports each pay period and research, resolve, and correct payroll discrepancies before the next payroll processing cycle begins.
Monitor recurring payroll issues and proactively identify root causes to reduce repeat payroll errors and improve payroll accuracy.
Administer all wage garnishments, levies, child support orders, and income withholding orders, ensuring compliance with federal and state regulations and timely processing upon receipt.
Review and process new garnishment orders each pay period and maintain accurate records to ensure ongoing compliance.
Execute quarter-end and year-end payroll tax activities, including reconciliations, balancing, tax filing validation, audit support, and completion of all payroll quarter-end and year-end checklist requirements.
Prepare, review, reconcile, and file federal, state, and local payroll tax returns and related payroll tax reporting.
Participate in payroll year-end activities, including reconciliation and issuance of W-2, W-2C, and other required tax documents.
Maintain payroll tax procedures, process documentation, internal controls, and audit support documentation.
Identify opportunities for process improvement, automation, and operational efficiencies within payroll tax and payroll operations.
Partner with Payroll leadership to reduce existing payroll tax backlogs and ensure sustainable, compliant day-to-day operations.
Compile payroll data and create payroll reports, audit schedules, and tax-related reporting as needed.
Process Powers of Attorney and maintain third-party administrator access with payroll tax vendors and agencies.
Provide backup support to Workday Administrator and the Payroll Manager as needed.

Benefits

Free Marathon membership for in person and virtual care
Employer paid life and disability insurance
Choice in medical/dental plans
Vision
Employer funded HSA
FSA
Voluntary illness, accident and hospitalization plans
Competitive compensation
401k match
Access to financial coaching through our Employee Assistance Program
Paid time off for vacation, sick leave, and more
Holiday schedule
Unlimited, free primary care, routine labs, select prescriptions, vaccinations, and virtual mental health care for you and your family
Family-building and reproductive health benefits
Paid parental leave
Generous PTO or FTO
Paid Holidays + A Day for What Matters
Company paid Basic Life and Disability insurance
Supplemental Life
Spending Accounts
401(k) with employer match and graded vesting
Continuing Medical Education (CME) for maintaining and strengthening the knowledge, skills, and expertise of our health center teammates, as applicable