Payroll Support Specialist - Part Time

University of New England Career • Biddeford, ME

3d

About The Position

This is a part-time role focused on supporting payroll operations. The specialist will be responsible for coordinating payroll processing, ensuring data accuracy, maintaining employee records, and assisting with system configurations and reporting. The role also involves supporting compliance activities, responding to employee inquiries, and collaborating with various internal teams.

Requirements

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or a related field, or an equivalent combination of education and experience.
• 1–3 years of payroll or payroll administration experience preferred, including exposure to multi-state payroll and tax processing (or equivalent combination of education and experience).
• Experience with HRIS and/or payroll systems (e.g., Banner, Workday, ADP ).
• Strong organizational skills with exceptional attention to detail and accuracy in data management.
• Working knowledge of payroll processes, multi-state tax regulations, and wage-and-hour compliance requirements.
• Proficiency in Microsoft Excel and payroll reporting tools.
• Strong communication and customer service skills, with the ability to handle confidential and sensitive information appropriately.

Nice To Haves

• Experience supporting payroll system implementations, upgrades, or conversions.
• Certified Payroll Professional ( CPP ) or Fundamental Payroll Certification ( FPC ).
• Experience conducting or supporting payroll audits and compliance reviews.

Responsibilities

• Coordinate payroll processing schedules and review payroll data to ensure accuracy and timeliness.
• Input, maintain, and audit employee payroll records, including multi-state tax setups, earnings, and deductions, while ensuring data confidentiality.
• Support payroll system configuration, updates, testing, troubleshooting, and user access management.
• Generate payroll reports and maintain payroll procedures, records, and documentation.
• Organize and maintain payroll records for internal and external audits.
• Assist with compliance activities, including multi-state payroll tax documentation, state registrations, and year-end processes (e.g., W-2 preparation and distribution).
• Respond to employee payroll inquiries and assist with payroll forms, issue resolution, and related support.
• Collaborate with Payroll, Human Resources, Finance, and IT teams to support efficient payroll operations.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree