Payroll Supervisor - Decatur, IL

Archer Daniels Midland • Decatur, IL

1d

About The Position

The Payroll Supervisor oversees day-to-day hourly payroll operations, ensuring accurate and timely processing, regulatory compliance, and responsive customer support to field locations. The role provides direct leadership, training, and development for hourly Payroll Specialists, serves as a payroll subject matter expert, and supports payroll projects, audits, and process improvements.

The supervisor oversees weekly processing, payroll schedules, balancing, funding, transmissions, exceptions, reporting, reconciliations, and documentation. They lead and develop payroll staff, manage workloads and coverage, and serve as an escalation point for payroll inquiries from employees, locations, Human Resources, and management.

The position ensures adherence to wage and hour laws, payroll regulations, collective bargaining agreements, company policies, internal controls, cutoff schedules, and approval requirements. It also maintains payroll system configurations and access, supports interfaces, testing, upgrades, implementations, error resolution, and continuity planning, and contributes to accounting, reporting, projects, and ongoing process improvement.

The role operates in a fast-paced payroll environment with recurring critical deadlines. Extended hours may be required during payroll processing periods, month-end, year-end, system implementations, or special projects. It involves handling highly confidential employee, payroll, and financial information. ADM requires successful completion of a background check.

Requirements

• Bachelor's degree in Business, Accounting, Human Resources, Finance, or a related field, or equivalent experience.
• At least 5 years of progressive payroll experience.
• Demonstrated experience processing complex multi-state payrolls.
• Strong knowledge of payroll laws, regulations, taxation, and payroll accounting.
• Experience using HRIS and payroll systems.
• Advanced Microsoft Excel skills.
• Strong analytical, organizational, and problem-solving abilities.
• Excellent verbal and written communication skills.
• Ability to handle highly confidential employee, payroll, and financial information.
• Successful completion of a background check.

Nice To Haves

• Prior leadership or supervisory experience.
• Certified Payroll Professional (CPP) designation.
• Experience supporting Canadian payroll operations.
• Experience in union payroll environments.

Responsibilities

• Supervise and coordinate weekly payroll processing to ensure accurate and timely execution.
• Monitor payroll schedules, batch processing, balancing, funding, and transmission activities.
• Review and resolve payroll exceptions, adjustments, direct deposit rejections, replacement checks, ACH recalls, stop payments, and overpayment recoveries.
• Oversee processing of manual checks, retroactive payments, union dues, reimbursements, deductions, and special payroll transactions.
• Oversee payroll reporting, reconciliation, balancing, and payroll-related journal entries for tax, cash, and liability accounts.
• Review payroll documentation and maintain records supporting payroll transactions.
• Provide daily supervision and guidance to Payroll Specialists and Payroll Team Leads.
• Monitor workloads and prioritize assignments to meet service-level expectations; ensure staffing coverage and cross-functional support.
• Develop cross-training plans and coach, mentor, onboard, and train payroll staff.
• Conduct performance feedback discussions and contribute to performance evaluations and performance management.
• Serve as an escalation point for payroll inquiries from locations, employees, Human Resources, and management.
• Resolve payroll issues related to time entry, earnings, deductions, direct deposits, and employee records.
• Educate field managers and payroll contacts on payroll processes and procedures, maintaining effective communication and customer service.
• Partner with HR Operations areas on employee payroll-impact processing.
• Ensure compliance with wage and hour laws, payroll regulations, collective bargaining agreements, company policies, and internal controls.
• Support internal and external audits by providing documentation, explanations, and reports in coordination with the Compliance Analyst.
• Monitor payroll cutoff schedules and approval requirements, and assist in evaluating processes and recommending control improvements.
• Maintain payroll system configurations and support payroll interfaces and integrations.
• Assist with payroll system testing, upgrades, and implementations; manage payroll-related access requests and system administration.
• Review system errors and coordinate resolution with IT and system support teams.
• Support business continuity activities and payroll contingency planning.
• Prepare and review payroll reports, balancing documentation, and funding information.
• Support monthly accounting activities, including payroll journal entries and reconciliations; assist with metrics, trend analysis, and operational reporting.
• Maintain payroll records and supporting documentation according to retention requirements.
• Lead or participate in payroll projects and process-improvement initiatives.
• Develop and update payroll procedures and documentation; identify opportunities to standardize processes, improve efficiency, and reduce risk.
• Support implementation of new payroll programs, policies, and technologies.

Benefits

• Medical and prescription coverage, dental and vision insurance, and access to an on-site wellness center or gym reimbursement, as applicable.
• Flexible spending accounts and health savings account.
• 401(k) with matching contributions and a cash balance plan.
• Discounted employee stock purchasing program.
• Life insurance, disability coverage, workers’ compensation, legal assistance, and identity theft protection.
• Employee Assistance Program (EAP), Employee Resource Groups (ERGs), and Colleague Giving Programs (ADM Cares).
• Paid time off, including paid holidays.
• Adoption assistance and paid maternity and parental leave.
• Tuition assistance.
• Company-sponsored training and development resources, including LinkedIn Learning, language training, and mentoring programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager