Payroll Supervisor

Hamilton Southeastern Schools•FISHERS, IN

About The Position

The Payroll Supervisor is responsible for leading payroll responsibilities, including supervising payroll personnel and overseeing the entire payroll function. This role involves training new employees in the payroll department and conducting annual evaluations of payroll personnel. The supervisor will also assist the Chief Financial Officer and Director of Business in interviewing and hiring payroll personnel. Key duties include managing employee records, updating deductions, balancing timesheets, inputting payroll information, updating salary schedules, issuing wage agreements and contracts, issuing W-2s, correcting county code changes, filing timesheets and other documents, updating annuity and insurance information, and maintaining employee payroll files. The position also requires answering payroll inquiries and reviewing new hire documentation. Additionally, the Payroll Supervisor is responsible for running calculations, checking wages and absences for accuracy, running payroll, transmitting federal and state taxes, sending direct deposit files, and mailing checks. Reporting duties include providing payroll reports to the Director of Business, balancing and processing semi-monthly and monthly payments, generating end-of-month reports for the Accounting Supervisor, reporting to the Teachers Retirement Fund and PERF, submitting quarterly reports to IDETS, and filing Form 941 for the IRS. The role also involves reporting contract changes to the Board and TRET, reporting to Section 125 administration, and filing W-2 information. A monthly report of active employees by group and pulling reports for audits are also required. Other duties include researching information for management and performing other assigned tasks. Personal and professional responsibilities include nurturing positive relationships, demonstrating respect, supporting corporation decisions, working as a team player, handling sensitive issues tactfully, and addressing concerns confidentially.

Requirements

Supervise payroll personnel
Oversee the entire payroll function
Train new employees in the payroll department
Evaluate payroll personnel annually
Assist in interviewing and hiring payroll personnel
Record absences, hours worked, addendums, docks
Update employee deductions (annuities, insurance, direct deposit, W-4, WH-4)
Total and balance employee wages on timecards
Update sick days, personal absence and vacation days
Input information from timesheets and software into payroll system
Update salary schedule changes and account numbers
Update degree level, pay schedule
Issue electronic wage agreements and contracts
Issue W-2 to all employees
Correct county code changes
File timesheets, docks, exceptions
Update annuities, insurance information, Section 125 participation, retirement deductions
Maintain employee hard-copy and software payroll files
Answer payroll inquiries
Review and approve new hire documentation
Run calculations and check wages, exceptions, absences
Run payroll
Transmit federal and state taxes
Send direct deposit file to bank
Mail checks
Balance & process semi-monthly and monthly payments
Report to Teachers Retirement Fund and PERF
Submit quarterly report to IDETS
Submit Form 941 for Internal Revenue Service
Report contract changes to the Board and TRET
Report to Section 125 administration
File and report W-2 information
Maintain and provide monthly report of active employees by employee group
Pull reports and documents for audit
Research information for management
Perform other duties as assigned
Nurture positive relationships with super-ordinates, subordinates and peers
Demonstrate respect for super-ordinates, subordinates and peers
Support corporation decisions and direction
Work as a team player
Deal with sensitive issues in a tactful and professional manner
Address concerns and offer suggestions appropriately and confidentially

Responsibilities

Supervise payroll personnel and oversee the entire payroll function.
Responsible for the training of new employees in the payroll department.
Evaluate payroll personnel annually.
Assist the Chief Financial Officer and Director of Business in the interviewing and hiring of payroll personnel.
Record all absences, hours worked, additional addendums, docks, etc.
Update all employee deductions for annuities, insurance, direct deposit, W-4, WH-4, etc.
Total and balance employee wages on timecards.
Update sick days, personal absence and vacation days.
Input all information from timesheets and software programs into the payroll system.
Update salary schedule changes and account numbers.
Update degree level, pay schedule, etc.
Issue electronic wage agreements and contracts as needed.
Issue W-2 to all employees.
Correct all county code changes before first payroll of each year.
File timesheets, docks, exceptions, etc. into employee files.
Update all annuities, insurance information, Section 125 participation, retirement deductions with each contract year.
Maintain all employee hard-copy and software payroll files.
Answer all payroll inquiries.
Review and approve new hire documentation in Red Rover and print forms for payroll files.
Run calculations and check all wages, exceptions, absences for accuracy.
Run payroll.
Transmit federal and state taxes.
Send direct deposit file to bank.
Mail checks as needed.
Provide payroll report to Director of Business each payroll.
Balance & process semi-monthly and monthly payments from clearing accounts.
Generate end of month reports to Accounting Supervisor.
Report to Teachers Retirement Fund and PERF.
Submit quarterly report to IDETS for total wages earned.
Submit Form 941 for Internal Revenue Service.
Report any contract changes to the Board and TRET.
Report to Section 125 administration, eligible employees at beginning of year.
File and report all W-2 information.
Maintain and provide a monthly report of active employees by employee group.
Pull reports and documents for audit.
Research information for the Chief Financial Officer or Director of Business.
Perform other duties as assigned by the Chief Financial Officer or Director of Business.
Nurture a positive relationship with super-ordinates, subordinates and peers.
Demonstrate respect for super-ordinates, subordinates and peers.
Support corporation decisions and direction relative to matters of policy and administrative directives.
Work as a team player.
Demonstrate ability to deal with sensitive issues in a tactful and professional manner.
Address concerns and offer suggestions in an appropriate and confidential manner.