AP- PAYROLL SPECIALIST

DOUBLE EAGLE RESORT INC•Cripple Creek, CO

7d•$21•Onsite

About The Position

Responsible for maintaining accurate reflection of cash position of Double Eagle Hotel & Casino. This role involves processing new hires, monitoring internet timesheets, researching and resolving payroll discrepancies, modifying department and pay rates, inputting vacation and leave information, staying informed on payroll laws, acting as a liaison to the state labor board, reporting W-4s for exempt employees, submitting unclaimed payroll checks, setting up new codes in the system, writing checks for payroll advances, preparing charged tip calculations, preparing payroll for submission, importing and balancing external files, reviewing reports, downloading and integrating files to the general ledger, notifying Accounts Payable of payroll liability, and maintaining accurate payroll files. The position also includes meter readings and quarterly progressive testing as required.

Requirements

Proficiency in 10-key operations.
High School Diploma or equivalent required.
Basic working knowledge of Excel spreadsheet software.
Ability to work independently after adequate training.
Demonstrate ability to apply analytical skills to problem solving.
Ability to meet deadlines imposed by the Colorado Gaming Commission or internal management.
Desire to contribute to the evolving Accounting Department team effort.
Demonstrate ability to “pay attention to detail.”
Desire to learn the requirements of other positions and be cross-trained in other positions within the Accounting Department.
Ability to work under pressure while maintaining a high level of accuracy.
Ability to be extremely discreet concerning the confidential nature of the materials needed in performing these functions.
Demonstrated effective and diplomatic oral and written communication skills using English.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or picture form.
Ability to deal with problems involving several concrete variables in standardized situations.

Nice To Haves

MUST HAVE A VALID COLORADO SUPPORT GAMING LICENSE

Responsibilities

Retrieve mail each day. Date stamp each piece. Sort between companies and distribute as necessary.
Match invoices and statements to purchase orders, verify prices and quantities. Distribute to department heads for signatures, etc.
Sort check requests and COD’s for immediate payment either by system or manual check.
Sort invoices by vendor or by company. Create new vendors as required. Input each invoice into Payables Ledger and file in open invoice cabinet or into loan/lease/utility section.
Verify statement information.
Obtain daily deposit information from each company’s cashier cage and obtain information on any checks written the previous day.
Post all deposit and check information into check register maintained in Excel format. Post daily bank account transactions obtained from internet from Community Banks of Colorado. Relay this information to the General Manager.
Following 3 Day Deposit Rule prepare EFT payments for W-2G remittances. Make EFT transaction via telephone
Copy invoices for capital expenditures and prepaid expenses and provide to Controller.
Print all required checks.
Run proof journals for batch transactions, obtain approval and close to General Ledger.
Provide GL Accountants with Check Registers for all accounts.
Print Aged Trial Balance and Trial Balance and prepare explanation for any discrepancies.
Maintain a copy of all month-end reports.
Track and submit all use tax returns.
Provide assistance to GL Accountant with concerns relating to Accounts Payable entries.
Prepare 1099’s for processing and submission to the IRS.
Provide reports, as required, to CCRI.
Participate in meter readings as required.
Participate in quarterly progressive testing.
Process new hires and input into payroll system.
Monitor internet time sheets. Make corrections to time records as needed.
Research and resolve all payroll discrepancies.
Modify department and pay rates in employee files and input those changes in the time clock system.
Input vacation and leave information into the system.
Keep informed on payroll laws and changes.
Act as liaison to state labor board with questions and concerns.
Report W-4’s for those employees claiming “exempt” to the IRS.
Annually submit all unclaimed payroll checks to the State of Colorado, as required by law.
Set up new department, deductions and earnings codes in the system.
Write checks for approved payroll advances and track repayments to the company.
Prepare charged tip calculations for input into the system.
Prepare payroll for submission.
Import and balance external files and batches.
Review reports and checks from the system and make corrections as needed.
Download and integrate the file to general ledger.
Notify Accounts Payable Specialist of payroll liability and current payroll account balances.
Maintain accurate files on all payroll activities.