Payroll Specialist

A Head for Profits•Nashville, TN

10d•$50,000•Onsite

About The Position

Payroll Specialist AHFP is a leading company in the beverage dispense industry, with 400+ employees across multiple states, specializing in the installation, maintenance, and service of a wide range of beverage systems. We partner with national brands and local businesses alike to deliver high-quality service, innovative solutions, and reliable support that keep operations running smoothly. Position Overview: The Payroll Specialist manages all aspects of payroll for AHFP, ensuring accurate and timely processing across all companies. This role is responsible for being knowledgeable of and managing pay for employees with varying pay structures, including salaried, hourly, and production-based pay (such as pay per tap). The position also oversees payroll audits, pay changes, and compliance with labor laws. Serving as a key point of contact for employees, leadership, and external partners, this specialist ensures confidentiality, accuracy, and efficiency in all payroll processes to support the company's operations.

Requirements

High school diploma or Associate's degree required; Bachelor's degree preferred.
At least two years of experience in payroll administration, ideally within a mid- to large-sized organization (250+ employees).
Skilled in managing payroll for employees with varying pay structures, including hourly, salaried, and production-based roles.
Proficiency with HRIS and payroll platforms such as Paylocity, ADP, or Paycom.
2 years of experience with Paylocity HRIS preferred
Fundamental Payroll Certification (FPC) preferred.
Advanced proficiency in Excel and/or Google Sheets, with demonstrated ability to use formulas and data tools for large-scale accuracy and efficiency.
Ability to communicate effectively, both verbally and in writing, with employees, leadership, and external partners.
Strong attention to detail and accuracy.
Ability to organize and prioritize multiple projects within tight deadlines.
Ability to work collaboratively in a team environment.

Nice To Haves

Fundamental Payroll Certification (FPC) preferred.
2 years of experience with Paylocity HRIS preferred

Responsibilities

Review and submit payroll to the Executive team weekly by Wednesday for AHFP, MASH, Stuever, and any other related companies under the AHFP umbrella.
Coordinate with Finance to ensure timely and accurate payroll submissions.
Manage all pay and position changes, including merit increases, demotions, and transfers.
Handle payroll adjustments, deductions, garnishments, and ensure overall wage compliance.
Manage PTO processes, including tracking accruals, explaining balances and policies to employees, and troubleshooting PTO-related questions or discrepancies.
Monitor and apply state-specific labor law changes, such as wage notices and poster updates.
Process employee terminations in payroll, HR, and benefits platforms.
Ensure accuracy in all payroll records, reports, and employee data.
Assist with payroll-related audits and reporting requirements.
Monitor overtime by generating and distributing daily and weekly overtime reports to local leadership, enabling proactive review and timecard adjustments to prevent unapproved overtime accrual.
Support HR generalist and CPO in providing accurate wage and benefit documentation for workers' comp claims, unemployment claims, etc.
Prepare and present payroll reports to executive leadership, highlighting key trends and metrics on a monthly or quarterly basis.
Maintain the highest level of confidentiality when handling employee and company information, ensuring sensitive data is accessed and shared only as necessary.