Payroll Specialist

Intelcom•Montreal, QC

16d•Onsite

About The Position

Intelcom | Dragonfly is Canada’s leader in last-mile logistics, with operations across three continents. We are seeking a Payroll Specialist to play a strategic role at the heart of our logistics operations. This role is crucial for ensuring the timely and accurate production of Canadian payroll, maintaining compliance, and supporting HR systems. You will be part of a dynamic team in a flexible and stimulating environment, contributing to our vision of delivering fast, accurate, and reliable service powered by cutting-edge technology.

Requirements

Minimum of 5 years of experience in a similar payroll role.
PCP Certification from the National Payroll Institute.
Bilingual proficiency (spoken and written) in English and French.
Strong analytical and problem-solving abilities.
Demonstrated ability to work collaboratively within a team environment.
Advanced proficiency in Microsoft Excel.
High sense of urgency and commitment to delivering exceptional internal client service.
Exceptional attention to detail and accuracy.

Responsibilities

Participate in the timely and accurate production of Canadian payroll in accordance with established deadlines.
Ensure compliance of submitted timesheets and process payroll-related entries.
Apply necessary adjustments to earnings and deductions as required.
Reconcile all transactions through internal validation processes to maintain payroll accuracy and compliance.
Validate gross pay calculations, including special payments such as bonuses and termination payouts.
Ensure accurate application of deductions (e.g., garnishments, group insurance, RRSP contributions).
Address employee inquiries regarding payroll calculations and deductions.
Support activities ensuring data consistency between payroll and HR systems.
Validate all employee data at the time of hire and process documentation related to leaves and terminations.
Generate and validate statutory holiday calculations in compliance with legislative requirements.
Calculate and verify vacation payouts upon termination.
Perform quarterly reconciliation of vacation percentages and accruals against awarded weeks in Workday.
Issue and reconcile General Ledger (GL) entries for Canadian payroll after each cycle.
Prepare and validate payroll-related reports.
Reconcile government remittances and ensure timely submission of payments each pay period.
Generate monthly GL entries for group insurance invoices and reconcile arrears versus payments received.
Establish follow-up reports for overpaid vacation amounts.
Coordinate monthly and quarterly remittances to provincial workers’ compensation boards (CNESST and WCB).
Participate in year-end processing, including validation and adjustments.
Ensure accurate issuance and submission of reconciliation reports to government agencies.