Payroll Specialist

Tri-Cities Chaplaincy•Richland, WA

About The Position

The Payroll Specialist administers the agency’s bi-weekly payroll, including employee setup, termination, and maintenance; benefit setup and annual updates; voluntary-deduction reporting; staff training and question support; system report creation; research; and accuracy checks. The role reconciles employee-benefit invoices to payroll deductions and forwards them to Accounts Payable, and ensures quarterly filings and annual W-2 statements are accurate and completed on time. The position administers the agency’s 401(k) plan by coordinating employee accounts and deductions, and working with external parties on reporting, payments, and audits. Additional accounting duties include preparing the daily deposit, posting general-ledger entries, and supporting other agency accounting functions. This is a full-time, non-exempt position based in Richland, Washington, with an anticipated Monday–Friday schedule of 8:00 a.m. to 4:30 p.m. The agency’s work is guided by its mission to support community members through the end of life and its values of accessibility, integrity, achievement, and a supportive environment.

Requirements

Certification or an associate degree in finance, accounting, or a closely related field; equivalent education and experience will be considered.
Proficiency in Microsoft Excel and Word.
Excellent attention to detail and strong customer-service skills.
Good research and analysis abilities.
Ability to report to assigned work location(s) as scheduled and maintain consistent, reliable attendance.
Reliable personal transportation, a valid driver’s license, and vehicle insurance in accordance with state requirements.
Ability to satisfy applicable state and agency health requirements and pass criminal-background and drug screenings.
Ability to meet the position’s physical and environmental requirements, with or without reasonable accommodation.
Fluency in reading, writing, speaking, and understanding English.

Nice To Haves

Bachelor’s degree in finance or accounting.
Experience with ADP, KRONOS, or Paylocity payroll systems.
Knowledge of payroll, garnishments, and benefits distributions.

Responsibilities

Administer the agency’s bi-weekly payroll and ensure it is correct and accurate.
Set up, terminate, and maintain employee records in the payroll system.
Set up employee benefits in the system and make annual updates.
Provide reporting on voluntary deductions, train staff, and answer staff questions.
Create system reports and research payroll questions.
Reconcile employee-benefit invoices against deductions and provide them to Accounts Payable.
Complete quarterly filings and annual W-2 statements accurately and on time.
Administer the agency’s 401(k) plan, including coordinating employee accounts and deductions and working with external parties on reporting, payments, and audits.
Create the daily deposit, post general-ledger entries, and support other accounting functions.
Support the agency’s mission, vision, and values; participate in community education and outreach; comply with agency policies; and protect confidential information.
Maintain reliable personal transportation, a valid driver’s license, and vehicle insurance as required.
Meet agency health and screening requirements, complete orientation and required training, and maintain required licenses or certifications.
Complete ongoing education and training by designated deadlines and be available to work as assigned or scheduled.

Benefits

Vacation accrued each pay period based on hours worked.
Sick leave accrued in accordance with Washington State Sick Leave Law.
After the 90-day introductory period, employees may convert up to two accrued sick days annually into wellness days.
Ten paid agency-observed holidays per year, available upon hire.
Bereavement leave: three days for the loss of an immediate family member and two days for the loss of a household pet or service animal.
One paid Community Volunteer Day annually for volunteer service.
Medical, dental, and vision insurance, effective the first of the month following the hire date.
Employer-paid basic life and AD&D insurance equal to one times annual salary, long-term disability, and short-term disability.
Voluntary supplemental life insurance, additional AD&D coverage, and pet insurance.
Voluntary hospital indemnity, critical illness, and accident insurance.
Discounted rate for Life Flight air ambulance.
401(k) plan; employees may contribute upon hire, and employer matching of up to 5% begins the following January or June depending on hire date, after one year of employment.
Mileage reimbursement of $0.72 per mile for eligible positions, subject to change based on IRS rates.
Bilingual (Spanish) premium pay, subject to proficiency verification.
Certification-based premium pay, as applicable and approved.
Tuition assistance up to $5,250 annually after one year of employment.
Professional development and continuing education through platforms such as Relias Learning and CAPC.
Purpose-driven work in a collaborative and caring environment, with opportunities for learning and career development.