Payroll Specialist

Incobrasa Industries • Gilman, IL

50d • $22 - $30

About The Position

The Payroll Specialist plays a critical role in ensuring accurate and timely processing of payroll for employees. This position is responsible for managing all aspects of payroll administration, including calculating wages, deductions, and taxes in compliance with federal and state regulations. The specialist will collaborate closely with HR and finance teams to maintain payroll records and resolve any discrepancies or issues that arise. By leveraging payroll systems such as ADP Workforce Now, the Payroll Specialist ensures data integrity and confidentiality throughout the payroll cycle. Ultimately, this role supports organizational efficiency by delivering precise payroll services that contribute to employee satisfaction and regulatory compliance.

Requirements

• Minimum of 3 years of experience processing payroll for a small to mid-sized company.
• Proficiency with payroll software systems, specifically ADP Workforce Now.
• Strong knowledge of payroll tax regulations at the federal and state levels.
• Demonstrated ability to manage confidential information with discretion and integrity.
• Expertise in payroll processes to deliver efficient and accurate payroll runs, minimizing errors and delays.
• Strong analytical skills are applied to reconcile payroll accounts and resolve discrepancies, ensuring financial accuracy.
• Communication skills are essential when collaborating with HR, finance, and employees to address payroll inquiries and maintain clear documentation.
• Proficiency in payroll software and state tax regulations supports the preparation of detailed reports and compliance filings, contributing to the organization's operational success.

Nice To Haves

• Certification as a Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
• Familiarity with multi-state payroll processing and state-specific tax nuances.
• Advanced Excel skills for payroll data analysis and reporting.
• Experience with payroll audit processes and internal controls.

Responsibilities

• Process bi-weekly payroll accurately and on schedule using ADP Workforce Now.
• Maintain and update payroll records, including employee information, wage changes, benefits deductions, and tax status.
• Reconcile payroll accounts and resolve discrepancies by coordinating with HR, finance, and employees as needed.
• Prepare and submit required payroll reports and filings to government agencies in a timely manner.
• Respond to employee inquiries regarding payroll, deductions, and tax information with professionalism and accuracy.
• Assist with year-end payroll processes such as W-2 and ACA preparation and distribution.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed