Payroll Specialist

Casey House•Toronto, ON

16h•CA$31 - CA$37•Hybrid

About The Position

The Payroll Specialist owns the end-to-end bi-weekly payroll and time-and-attendance cycle for approximately 120 union and non-union employees, ensuring every pay run, remittance, and year-end report is delivered accurately, compliantly, and reliably. The role optimizes ADP Workforce Now/eTime, administers HOOPP, reconciles Manulife premiums, WSIB and union remittances, and provides cross-organizational payroll and time guidance. The Payroll Specialist supports fiscal stewardship and enables us to deliver on our commitment to dignified, harm-reduction-oriented care for people living with and at risk of HIV.

Requirements

Diploma or degree in Accounting, Finance
Payroll Compliance Practitioner (PCP) or equivalent; Certified Payroll Manager (CPM) an asset. note – both certifications from the CPA
3-5 years’ end-to-end Canadian payroll experience, in a unionized healthcare or public-sector environment
Familiarity with finance ERP (e.g., Financial Edge)
Competency with Microsoft Office, specifically Excel
Demonstrated ability to adhere to CRA, ESA, WSIB, and other legislative compliance standards
Experience and knowledge of working within a unionized environment (OPSEU, ONA, SEIU)
Experience and knowledge with Public Sector Pension Plan and/or Healthcare of Ontario Pension Plan policies, rules, and regulations.
Effective communication, interpersonal, and time-management skills, able to self-prioritize work.
Detail-oriented with strong analytical skills, accuracy, and organization
Ability to translate complex payroll concepts into accessible language for non-experts.
High standards of ethics and confidentiality to handle sensitive information with discretion

Nice To Haves

Advanced ADP WFN & eTime configuration an asset

Responsibilities

Deliver error-free, bi-weekly payroll, meeting all legislative, collective-agreement, and policy requirements.
Interpret collective agreements, ESA, and CRA rules to apply correct earning, deduction, and termination codes
Prepare ROEs, termination packages, retro/bonus/on-call/vacation payouts, and annual T4/T4A files;
Maintain internal controls and compliance of overall payroll process
Configure and audit pay rules, schedulers, and accrual profiles within the HRIS
Coordinate and apply historical edits and retro payments
Review timesheets and maintain time/pay rules as applicable.
Manage HOOPP enrolments, terminations, and annual MDC reconciliation.
Coordinate benefit rate updates and other retroactive adjustments arising from plan policy changes.
Utilize all internal tools and defined processes to ensure optimal productivity, service excellence and make recommendations for best practices to employees
Conduct regular and ad-hoc reviews of payroll set up and processes to identify deficiencies within existing procedures and/or configuration; recommend and implement enhancements to drive productivity, efficiencies, service excellence and full payroll compliance.
Provide consultative advice to educate and advise employees and leaders on different payroll enquiries
Liaise with HRIS to test, implement, and document system fixes/enhancements.