Payroll Specialist

Davis Technical College•Kaysville 84037, UT

22h

About The Position

The Payroll Specialist prepares college payroll while maintaining strict confidentiality. The role performs payroll, data-entry, and routine human-resources duties; uses a Human Resource Information System (HRIS) for payroll processing, employee data, and recordkeeping; processes insurance, retirement, payroll withholdings, and other benefit-related payments and reconciliations; and provides payroll and timekeeping support to College supervisors and employees. The position requires a high school diploma and three years of relevant experience, or an equivalent combination of education and experience. Applicants must have computer and typing skills; working knowledge of HRIS, timekeeping, payroll, or similar database systems; advanced knowledge of Microsoft Excel and Outlook; strong customer-service, communication, and interpersonal skills; attention to detail and the ability to concentrate for extended periods; and the ability to maintain confidentiality. Additional experience in timekeeping, payroll, or administrative human resources, and experience administering benefits at a public institution, are preferred. To apply, submit an employment application, resume, and cover letter before the closing date. Applicants are evaluated and ranked based on relevant experience; the highest-ranked applicants may be invited to interview. Applications may be submitted online or in person at Davis Technical College’s HR Office in Kaysville, Utah. The College complies with the ADA and Section 504 and asks applicants requiring application-process accommodations to contact Human Resources three days before they are needed.

Requirements

High school diploma plus three years of experience in payroll processing, data entry, employee benefits, accounting, or human resources, or an equivalent combination of education and experience.
Computer and typing skills.
Working knowledge of Human Resource Information Systems, timekeeping, payroll, or similar database systems.
Advanced knowledge of Microsoft Excel and Outlook.
Strong customer-service skills.
Strong written and verbal communication skills and interpersonal skills.
Strong attention to detail and ability to concentrate for extended periods.
Ability to maintain the confidentiality of sensitive information.

Nice To Haves

Additional years of experience in timekeeping, payroll, or administrative human-resources work.
Payroll experience administering public-institution benefits.

Responsibilities

Review timesheets at the end of pay periods and detect and reconcile payroll discrepancies.
Compile, reconcile, prepare, and distribute college payroll, employee benefit deductions, benefit invoices, leave balances, and other payroll accounting items.
Review payroll for accuracy.
Input, update, and maintain employee information in the payroll/HRIS.
Review and record changes to pay rates, exemptions, insurance coverage, loan payments, deductions, and other wage-related records in the HRIS.
Certify new-employee information with the retirement and pension benefit agency.
Set up new hires accurately in the payroll/HRIS by reviewing, verifying, and entering information from new-hire documentation and Personnel Action Notices.
Maintain payroll and personnel records in compliance with state and federal laws and regulations.
Assist with employee retirement and termination processes by calculating and processing final payouts and filing payroll documentation.
Process payments and employee contributions to benefit providers; reconcile billings with employee deductions and employer payables.
Create and maintain jobs and positions in the payroll/HRIS, including accurate setup and account-number assignments.
Receive and process payroll garnishments; calculate deductions, pay garnishees, and monitor balances and final payments.
Report information required for government payroll, benefits, and labor reports.
Create and produce employee reports in the HRIS.
Train and inform College employees about payroll-system changes.
Complete unemployment claims for voluntary separations and support department staff with involuntary unemployment claims.
Compile payroll reports as needed.
Manage annual vacation-payout requests by entering request information into the HRIS and processing payouts through payroll.
Update annual paid holidays in the HRIS.
Manage leave codes in the HRIS and ensure they are used properly.
Provide employment-verification information to eligible agencies or organizations upon request.
Provide cross-training to department staff as needed.
Assist College employees with payroll, timecards, and benefit questions.
Conduct new-hire background checks as backup.
Maintain strict confidentiality and perform other related duties as required.