Payroll Specialist UPDATED SALARY

Northeast Washington Educational Service District•Newesd 101, WA

5d•Onsite

About The Position

The position of payroll specialist is done for the purpose of processing all payroll functions to ensure the timely and accurate payment of all agency employees, including associated benefits, ensuring compliance with federal and state reporting requirements, and performing special payroll processing activities.

Requirements

Demonstrated experience processing payroll from beginning to end is required.
High school diploma or equivalent is required.
Operating standard office equipment including pertinent software applications
Performing payroll and accounting procedures
Preparing and maintaining accurate records
Using effective decision-making techniques
Using proper grammar, spelling, proofreading, and punctuation
Creating and maintaining multiple databases and records
Performing basic math, including calculations using fractions, percentages, and ratios
Reading technical information
Composing a variety of documents
Facilitating group discussions
Solving practical problems
Common principles and practices of payroll and benefit administration
Automated payroll practices and procedures
General accounting procedures
Federal, state, and local laws and/or regulations governing payroll processing and benefits administration
Scheduling activities and meetings
Routinely gathering, collating, and classifying data
Using basic, job-related equipment
Flexibility to work with others in a wide variety of circumstances
Working with data utilizing defined and similar processes
Operating equipment using defined methods
Working with a diversity of individuals and groups
Working with data of varied types and purposes
Utilizing specific, job-related equipment
Problem solving to identify issues and create action plans
Independent interpretation of guidelines when working with data
Establishing and maintaining effective working relationships with coworkers and external partners
Communicating with diverse groups in a positive, customer-focused manner
Maintaining strict confidentiality
Reading, interpreting, and applying rules, regulations, and directives, and communicating them to the appropriate audience in an effective manner
Preparing accurate, clear, and concise reports
Working independently utilizing effective time management and organization
Setting priorities and meeting strict deadlines while maintaining accuracy and attention to detail
Working with detailed information/data
Answering complex questions related to payroll and benefits
Following through in a timely manner
Having regular and reliable attendance

Nice To Haves

Knowledge of the payroll process in P-12 education or the public sector is preferred
Knowledge of Skyward software is preferred
An associate's degree or post-secondary education in accounting, business administration, finance, or a related field is preferred.
An equivalent combination of education, training, and relevant experience that demonstrates the knowledge and skills necessary to perform the essential functions of the position may also be considered.

Responsibilities

Prepares and processes monthly payroll for the purpose ensuring timely and accurate compensation of employees.
Compiles and maintains employee information related to payroll (e.g. salary placement, benefit enrollment, payroll deductions, direct deposits, authorizations, leave time including PFML/FMLA, retirement data, employee withholdings, employment contracts, etc.) and monitors processes and documentation necessary for accurate payroll records and providing a current audit trail.
Processes and prepares personnel assignments and budgetary data for the purpose of assisting with the agency budget and required state reporting.
Ensures accurate payroll processing, appropriate allocation of funds, and compliance with established financial, legal, and administrative requirements.
Processes a variety of fiscal information (e.g. payments, PFML/FMLA, retirement, benefit eligibility, court-ordered adjustments, job verifications, subpoena of payroll records, etc.) for the purpose of updating records and authorizing action in compliance with accounting requirements.
Prepares a variety of external and internal reports and summaries related to payroll (e.g. quarterly and annual federal and state payroll tax and wage reports, W-2s, PFML information, etc.) for the purpose of documenting activities and issues, conveying information, and complying with state and federal regulations.
Researches and verifies discrepancies in payroll data (e.g. timesheets, leave time, unemployment eligibility, direct deposit requirements, salary schedule placement, benefit eligibility, etc.) for the purpose of ensuring accuracy and adherence to best practices and agency procedures.
Reconciles enrollment forms and billing information to employee records (e.g. health insurance, retirement, PFML, etc.) for the purpose of ensuring accurate payment information complying with requirements.
Responds to inquiries regarding a variety of payroll and benefit related questions (e.g. leave status, benefit eligibility, employment verifications, garnishments, child support, etc.) for the purpose of assisting employees, other departments, and outside agencies in the provision of services.
Develops and refines payroll processes, reporting procedures, and internal controls for the purpose of maintaining accurate records and complying with requirements and laws.
Works closely with Human Services staff for the purpose of ensuring employees are paid accurately and on time while administering payroll-related benefits and resolving payroll and compensation inquiries.
Serves as a key resource for payroll processes, benefits coordination, and compliance with applicable policies and regulations.
Assists external auditors by providing requested information (e.g. payroll procedures and records, contract requirements, etc.) for the purpose of providing necessary documentation for completing of agency audit.
Attends a variety of meetings and trainings for the purpose of conveying and gathering information required to perform the functions of the position.
Performs related duties as assigned. Related duties may not specifically be listed but are within the general occupational series and responsibility level typically associated with the employee's classification of work.