Payroll Specialist

Hitachi • Raleigh, NC

4d • Hybrid

About The Position

The Payroll Specialist will manage end-to-end payroll processing functions within the organization, ensuring absolute accuracy and compliance with local, state, and federal tax regulations. This role requires a candidate with a firm understanding of United States payroll processing and the technical expertise to submit payroll data to ADP GlobalView for processing. At Hitachi Energy, our Workday system is integrated with ADP GlobalView, and the specialist will be responsible for managing this data flow across both Weekly and Semi-Monthly payroll cycles, as well as processing off-cycle payments as needed. The ideal candidate will be a proactive collaborator capable of working closely with leadership and navigating a fast-paced environment with a positive approach to work.

Requirements

• 5+ years of solid payroll processing experience.
• Proficiency in ADP GlobalView (ADP GV), SAP, and Smart Compliance.
• Strong working understanding of Workday, specifically in an integrated environment.
• Advanced knowledge of Microsoft Excel and Office Suite.
• Deep understanding of United States federal and state payroll regulations and tax laws, including multi-state requirements.
• Strong communication and interpersonal skills with the ability to provide clear analysis to stakeholders.
• Positive approach to work and the ability to pivot quickly to adapt to shifting priorities in a fast-paced environment.
• Excellent organizational skills and keen attention to detail.
• Ability to maintain strict confidentiality of sensitive employee information

Nice To Haves

• Bachelor’s degree in Finance, Accounting, Human Resources, or a related field preferred.
• Certified Payroll Professional (CPP) designation is highly preferred; not required.

Responsibilities

• Execute Weekly and Semi-Monthly payrolls, including the processing of off-cycles, while verifying the accuracy of timesheets and hours worked.
• Manage and submit payroll data utilizing the Workday-to-ADP GlobalView integration, ensuring seamless data flow and integrity across platforms.
• Partner with leadership, HR, and Finance departments to ensure accurate employee data management and alignment on organizational goals.
• Regulate the performance of third-party payroll vendor (ADP) and partner to implement proactive pre-payroll solutions to reduce errors.
• Maintain and update employee payroll records for new hires, terminations, leaves of absence, promotions, and salary changes.
• Ensure strict compliance with federal, state, and local payroll laws. Conduct regular audits of payroll data (deductions, bonuses, and garnishments) to resolve discrepancies.
• Manage the initial review and logging of garnishments, child support orders, tax levies, and creditor levies.
• Verify system prorations and perform prevailing wage calculations, retro pay calculations for mid-period changes.
• Prepare and review payroll reports, assist in quarterly and annual tax filings, and support year-end reporting, including W-2 processing.
• Adhere to ServiceNow SLA/KPIs case management and respond promptly to employee inquiries regarding pay, taxes, and deductions.
• Engage in payroll-focused initiatives, focusing on process simplification, automation, and system configuration, such as wage types and pay codes.
• Deliver training sessions to peer team members; work professionally and amicably with internal and external partners; highlight best practices; document work flows and operating procedures.

Benefits

• Health Care: (Medical, Dental, Vision, etc.)
• Financial Wellbeing: (Employer sponsored pension - 401(k) Program with generous company match and contribution, Life/AD&D Insurance, disability insurance)
• Family Care: Life and Family (Legal, pet, auto, home, identity theft, etc.), special needs support, and adoption assistance
• Work-Life: Enhanced leave programs (FMLA, Military Service Leave, Maternal, Paternal, Adoption, Vacation, and Holiday)
• Permissive Time Off: No accrued hours, take the time you need.
• Employee Engagement and Development: Employee Resource Groups (depending on location), tuition reimbursement program, on-demand learning platforms

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level