Payroll Specialist

Topaz HR•East Orange, NJ

6d•$65,000 - $85,000•Onsite

About The Position

We are currently partnering with one of our clients to identify an experienced and detail-oriented Payroll Specialist to join their team. This individual will be responsible for processing and managing payroll across multiple client entities and employee groups while ensuring accuracy, compliance, and timely execution. The ideal candidate brings 1–3 years of payroll experience, strong technical capability, and the ability to manage competing deadlines in a fast-paced, multi-client or multi-entity environment. This role requires a high level of accuracy, confidentiality, and a strong understanding of multi-state payroll regulations and systems.

Requirements

1-3 years of payroll experience, including experience with multi-client or multi-company payroll processing.
Strong working knowledge of payroll systems.
Experience handling payroll across multiple states and industries.
Experience with International Payroll
Experience with International Book Keeping
High proficiency in Microsoft Excel and experience working with spreadsheets and data imports.
Exceptional attention to detail, problem-solving skills, and organizational abilities.
Ability to handle sensitive and confidential information with integrity.
Excellent written and verbal communication skills; client-service orientation.

Nice To Haves

FPC or CPP certification preferred but not required.
Familiarity with benefits administration and payroll-related compliance tasks preferred.
Experience working in a payroll service bureau, PEO, or outsourced HR/payroll environment preferred but not required.

Responsibilities

Process accurate and timely payroll for multiple clients on varying payroll schedules (weekly, bi-weekly, semi-monthly, etc.).
Manage multiple payroll systems and portals (e.g., ADP, Paychex, Paycom, FingerCheck, etc.) across client accounts.
Review and verify employee timecards, PTO, bonuses, commissions, and deductions for each client.
Ensure compliance with federal, state, and local wage and hour laws, including multi-state payroll rules.
Maintain up-to-date and organized payroll records for all client accounts.
Prepare payroll reports and respond to internal or external audit requests.
Coordinate with clients’ HR or finance teams regarding onboarding, terminations, garnishments, and benefit deductions.
Reconcile payroll discrepancies and proactively identify and resolve issues.
Provide excellent client support by responding to questions regarding payroll, taxes, withholdings, and system navigation.
Stay current on payroll and tax law updates and advise clients accordingly.