Payroll Specialist

TOTE Resources LLC • Tacoma, WA

4h • $39,449 - $69,113 • Hybrid

About The Position

TOTE Resources is seeking a detail-oriented, customer-focused, and highly organized Payroll Specialist to join our growing team in Tacoma, Washington. This is an exciting opportunity to become part of a collaborative, mission-driven organization supporting leaders in the maritime, logistics, terminals, and transportation industries. In this role, you will play a key part in ensuring accurate and timely payroll processing, maintaining regulatory compliance, and delivering exceptional employee support across multiple business units. At TOTE Resources, we are committed to our core values of Safety, Operational Excellence, Customer Experience, and Colleague Experience. If you thrive in a fast-paced environment, enjoy problem-solving, and take pride in delivering high-quality, detail-driven work, we encourage you to apply.

Requirements

• 3+ years of payroll processing experience
• High School diploma or equivalent
• Strong knowledge of payroll laws and compliance requirements
• Experience with HRIS and payroll systems
• Intermediate Microsoft Office skills (Excel, Word, Outlook)
• Exceptional attention to detail and organizational skills
• Strong communication and customer service abilities
• Proven ability to manage multiple priorities and deadlines

Nice To Haves

• Experience with ADP or Concur
• Multi-state or multi-entity payroll experience
• Experience working with union and non-union labor

Responsibilities

• Process accurate and timely multi-state payroll
• Maintain payroll records, deductions, garnishments, and tax documentation
• Audit and review employee timesheets for accuracy
• Ensure compliance with federal, state, and local payroll regulations
• Partner closely with HR, Accounting, and operational teams
• Support payroll audits, reconciliations, and year-end processing
• Respond to employee inquiries with professionalism and urgency
• Drive process improvements and system enhancements
• Maintain strict confidentiality of sensitive employee data

Benefits

• Health, dental, and vision insurance
• Life insurance
• Short-term disability
• Employee Assistance Program (EAP)
• 401(k) with company match and discretionary funding
• Tuition reimbursement
• Supplemental parental leave
• Jury duty and bereavement leave
• Minimum of 10 days’ vacation annually
• 10 days sick leave
• 10 paid holidays + 1 floating holiday every 12 months
• Eligibility for an annual discretionary bonus (based on eligibility)
• Opportunities for career growth and development
• A collaborative and supportive team culture
• Hybrid work flexibility
• Stability within a well-established organization

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED