Payroll Specialist

Tetherow Resort•Bend, OR

12h•$24 - $27

About The Position

The Payroll Specialist owns Tetherow’s payroll process from start to finish, ensuring hourly, salaried, seasonal, and variable-pay employees are paid accurately, compliantly, and on time. The role is approximately 60% payroll and 40% Human Resources support, with the balance varying around payroll deadlines, year-end, and the busy summer season. The Payroll Specialist reports to Finance/Human Resources Leadership and works closely with the HR Operations Manager and Director of Finance, while serving as a dependable resource for employees and managers. The position also supports Finance and Human Resources with onboarding, employee records, training, and events. It includes helping with new-hire orientation, maintaining employee files and HR information, coordinating employee events and communications, scheduling training, and serving as backup HR contact when the HR Operations Manager or Director is unavailable. Other duties may be assigned in support of Finance/Human Resources and the resort.

Requirements

Three or more years of hands-on, full-cycle payroll processing, ideally for an organization with a large hourly workforce.
Strong working knowledge of federal and Oregon wage-and-hour law, including final pay, overtime, meal and rest periods, and sick time.
Experience with ADP Workforce Now or a comparable payroll and HRIS platform.
Strong Excel skills and attention to detail.
Ability to handle confidential information with complete discretion.
Clear, warm communication with employees and managers at every level.
Strong judgment, decision-making, critical-thinking skills, and initiative to follow through.
Ability to perform under pressure in a fast-paced environment and manage multiple projects or activities in a dynamic environment.
Strong interpersonal skills and ability to work within a team environment.
Understanding of database concepts and reporting.
Ability to create, read, and analyze reports, processes, and documents.
Oral and written communication skills commensurate with successful job performance.
Strong work ethic and initiative.

Nice To Haves

A strong foundation in internal controls.
A creative spirit and genuine enthusiasm for planning events and celebrating the team.
Experience with payroll for an organization with a large hourly workforce.

Responsibilities

Own the full ADP payroll cycle for hourly, salaried, seasonal, and variable-pay employees, from timecard review through final approval and submission.
Audit timecards with department managers before payroll close, correct missed punches, confirm meal and rest period compliance, and flag overtime.
Process tips, gratuities, service-charge distributions, commissions, bonuses, and other variable pay accurately.
Enter and maintain pay-rate changes, deductions, garnishments, benefit deductions, and 401(k) contributions and loans.
Process payroll corrections in accordance with BOLI requirements.
Manage separations, including paperwork, the payroll tracker, compliant final paychecks under ORS 652.140, and outreach to departing employees about final pay.
Reconcile payroll registers and prepare reports and journal-entry support for Finance.
Support quarterly and year-end processes.
Respond to employment and wage verifications, unemployment claims, and payroll-record requests.
Answer employee pay questions and resolve discrepancies promptly, clearly, and kindly.
Maintain the payroll calendar, payroll SOPs, and internal controls to protect accuracy and confidentiality.
Welcome new hires with first-day details and help run new-hire orientation, including invites, meals, shuttles, and room setup.
Help plan and run the annual employee event calendar; track birthdays and anniversaries and coordinate cards, gifts, giveaways, and farewells.
Maintain employee files, follow up on missing signatures and paperwork, and keep labor-law postings and employee information and safety boards current.
Schedule required training and manage enrollments and questions.
Create flyers and posters in Canva and share HR information across the property.
Answer employee questions, take notes in meetings, and serve as backup HR contact when the HR Operations Manager or Director is out.
Perform other duties as assigned to support Finance/Human Resources and the resort.