Payroll Specialist

HTS Engineering Ltd.•Kingston, ON

2d•Onsite

About The Position

Join Epsilon Industries Inc and Shape the Future of Mechanical and Electrical Systems. Epsilon Industries Inc is the industry leader in designing and manufacturing highly customized packaged mechanical and electrical systems. We take pride in our commitment to excellence, setting the benchmark for design, quality, reliability, and efficiency. What Sets Epsilon Apart? Job Security, Well-Defined Jobs, Supportive Management and Work Environment, Safety First, Indoor Facility, Competitive Salary & Benefits, Work-Life Balance, Free Parking, Convenient Location. At Epsilon Industries Inc, you'll find not only a job but a purposeful and fulfilling career. You will have the opportunity to shape the future of mechanical and electrical systems while enjoying a supportive and safe work environment. Come and be a part of our team, where your skills and dedication will be appreciated and rewarded. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, Epsilon is an equal opportunity employer. We are committed to a workplace of diversity and inclusion. Epsilon encourages applications from all candidates that represent the full range of communities across Canada. All qualified applicants will be considered for employment without discrimination based on race, colour, age, religion, sexual orientation, gender identity, disability, national or ethnic origin or any other factors prohibited by law. Accommodation is available upon request, for all aspects of the recruiting process and thereafter.

Requirements

2-year college diploma in accounting, bookkeeping, or business administration or a related field.
Minimum of three years of full-cycle Canadian payroll experience
Experience using computerized payroll systems
Able to maintain strict confidentiality
Able to attend work on a regular basis
Able to meet the physical and sensory demands of the position

Nice To Haves

Payroll Compliance Practitioner (PCP) designation from the National Payroll Institute is an asset
Experience processing payroll for approximately 100 employees or more is an asset
Experience with Dayforce Payroll is an asset
Experience participating in a payroll system implementation or conversion (such as to UKG) is considered an asset

Responsibilities

Process full-cycle payroll on a bi-weekly basis (currently using Dayforce and transitioning to UKG).
Ensure accurate calculation of regular earnings, overtime, vacation pay, public holiday pay, bonuses, retroactive adjustments and other earnings
Process payroll deductions including income tax, CPP, EI, benefit premiums, RRSP contributions, garnishments, and other deductions
Process payroll transactions involving new hires, salary adjustments, promotions, transfers, leaves of absence, and terminations
Reconcile payroll before each payroll run and investigate and resolve payroll discrepancies
Maintain accurate payroll records and employee payroll information while ensuring strict confidentiality
Respond to employee inquiries about pay, deductions, vacation accruals, taxable benefits
Ensure payroll practices comply with applicable federal and provincial laws
Prepare and submit payroll remittances to government agencies and third-party vendors
Prepare and reconcile year-end payroll activities, including T4s, T4As, Records of Employment (ROEs), and other statutory reporting
Support internal and external payroll audits by providing accurate payroll information and documentation
Prepare payroll reports and reconciliations for Human Resources and Finance
Assist with payroll-related testing, validation, and user acceptance activities during the implementation of the UKG payroll system
Verify the accuracy of payroll data following system updates, enhancements, or payroll system changes
Identify opportunities to improve payroll processes, accuracy, and efficiency
Administer payroll-related employee benefit and retirement savings plan deductions
Process benefit enrollments, changes, and terminations as they relate to payroll
Reconcile benefit invoices and ensure payroll deductions are accurate
Process payroll changes arising from employee disability leaves and leaves of absence
Perform other payroll-related duties, when requested