Payroll Specialist

Gemini Legal Support Inc • Rocklin, CA

9d • $72,500 - $84,000 • Hybrid

About The Position

The Payroll Specialist is responsible for full-cycle payroll and commissions processing, internal auditing, and compliance reporting across a multi-state employee population. This role ensures accurate earnings, deductions, taxes, benefits, garnishments, and leave-related pay while collaborating with HR, Finance, supervisors, and external agencies. The Payroll Specialist is highly detail-oriented, deadline-focused, and able to work independently with a high level of accuracy and professionalism.
Location: Rocklin, CA HQ / Hybrid-Remote (2 days in office)
Schedule: Monday-Friday, 8:00am-5:00pm
Compensation: $72,5000 - $84,000
The pay range for this role is $72,500–$84,000 Annually. Starting pay for new hires is typically within the lower third of the range: $72,500-$76,333 Annually. Exceptions may be made based on factors such as education, specialized skills, or significant relevant experience.

Requirements

• BA/BS in Accounting, Finance, or Human Resources preferred
• 5+ years of progressive experience in a Payroll, Finance, or HR related position
• Advanced time management and organizational skills
• Strong ability to clearly and kindly articulate payroll functions via verbal/written communication
• Ability to complete the payroll process and all reporting accurately and on deadline
• Self-motivated and directed, with keen attention to detail
• High computer proficiency, and the experience conducting business via phone, video conferencing, and other computer programs including Google Workplace (Docs, Sheets, Calendar, Gmail, etc.)
• Strong Microsoft Excel experience as it relates to reconciliation, auditing and reporting
• Experience with multiple HRIS & Finance software systems required
• Experience working in an office setting
• Exceptional dedication to accuracy and consistency
• Sitting for at least one hour at a time (total: 6-8 hours/day)
• Keyboarding for extended periods of time (total: 6-8 hours/day)
• Using a phone with or without a headset for extended periods (total: 2-4 hours/day)

Nice To Haves

• Experience with Paylocity preferred
• Experience with Quickbooks preferred
• Workflow & Project Management system experience preferred (Asana, a plus)

Responsibilities

• Import and audit electronic timecards each pay period; resolve exceptions, premium pay, missed punches, rounding rule discrepancies, and meal period penalties
• Complete full-cycle payroll processing for semi-monthly payroll, including earnings, deductions, taxes, supplemental wages, reimbursements, and corrections
• Process urgent, off-cycle, and adjusted payrolls, including retro pay, PTO/Sick accrual adjustments, reimbursements, and manual or live checks, as needed
• Audit payroll results after processing to ensure accuracy prior to funding
• Maintain and calculate sales commission reports, partnering with Sales and Finance to ensure accurate and timely payouts
• Support sales commission plan administration, updates, reporting, and analytics in coordination with Sales and Finance
• Register new states and ensure proper setup with all required tax and unemployment agencies
• Maintain payroll compliance with meal/rest premiums, overtime calculations, rounding rules, ACA, EEOC, and CA pay data laws
• Complete required payroll, tax, regulatory, and compliance and payroll reporting, including BLS, EEO-1, CA Pay Data Reporting, quarterly and annual tax filings, and 401(k) audit, compliance testing, and 5500 support
• Export payroll data to accounting systems and support reconciliation as needed
• Verify and audit payroll earning, deduction, taxation, benefit, reimbursement, and leave-related pay codes and deductions, including new hire and open enrollment benefit eligibility
• Process and track wage garnishments (child support, tax levies, creditor orders, franchise tax board, etc.)
• Respond to employee and supervisor payroll support requests related to timecards, errors, pay calculations, accrual balances, and policy questions; wage-related and authorized employment verifications, wage statements, and EDD claims.
• Coordinate payroll components of terminations including final pay, vacation payout, garnishment updates, benefit adjustments, and check delivery
• Audit HR-submitted employee changes and HRIS setup, including new hires, job changes, pay rates, status, supervisors, cost centers, tax withholdings, direct deposit, PTO/Sick accrual rules, and benefit deductions; identify and resolve discrepancies directly in the HRIS or coordinate corrections with HR.
• Maintain HRIS security permissions and administration access and perform periodic audits of employee payroll profiles to ensure accurate setup across compensation, deductions, taxes, and cost centers.
• Support external audits and provide required payroll data, reports, and supporting documentation
• Assist Finance with payroll reconciliation and general ledger support and complete additional responsibilities and special projects as directed by the Finance Department
• Other duties as assigned

Benefits

• Comprehensive medical, dental, and vision coverage
• Generous paid time off, including PTO, sick leave, volunteer time, and paid holidays
• 401(k) plan with company match
• Tuition reimbursement program
• Employee Assistance Program and legal assistance benefit
• Company-paid annual charitable donation in your name
• Employee recognition program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level