Payroll Specialist

Circle of Life Home Care Anishinaabe•Shoreview, MN

5d•$25 - $28•Onsite

About The Position

Circle of Life is a growing home care agency seeking a Payroll Specialist to join their corporate office in Shoreview. This role is responsible for accurately and timely processing payroll for assigned business units, ensuring compliance with federal, state, and local payroll regulations. The Payroll Specialist will be a key resource for payroll administration, employee inquiries, garnishment management, payroll audits, and process improvement initiatives. This position collaborates with Human Resources, Finance, Operations, and leadership teams to ensure payroll accuracy, regulatory compliance, and an exceptional employee experience.

Requirements

Minimum two (2) years of payroll processing experience required.

Nice To Haves

Experience processing payroll in a multi-state environment preferred.
Experience with ADP, Paylocity, or comparable payroll systems preferred.
Experience with payroll audits, garnishments, tax compliance, and reporting preferred.

Responsibilities

Process end-to-end payroll for assigned entities, ensuring accurate and timely payment of wages.
Review and audit timesheets, earnings, deductions, taxes, and adjustments prior to payroll processing.
Maintain payroll data, spreadsheets, employee records, and supporting documentation.
Enter and maintain employee information within payroll and HRIS systems.
Process payroll corrections, payment reversals, voids, and check reissues as needed.
Process wage garnishments, child support orders, tax levies, and other withholding orders.
Respond to court, agency, and third-party requests related to wage documentation and withholding orders.
Assist with year-end payroll activities, including W-2 balancing, reconciliation, and processing.
Serve as a primary point of contact for payroll-related questions from employees and managers.
Process employment and wage verification requests in a timely and professional manner.
Maintain confidentiality of employee, payroll, and company information.
Provide excellent customer service while resolving payroll concerns and discrepancies.
Assist with payroll audits and quality assurance reviews to ensure payroll accuracy.
Develop and maintain payroll procedures and process documentation.
Support payroll reporting, analytics, and special projects as assigned.
Support internal and external audits by gathering requested documentation and reports.
Review and submit state-specific or program-specific payroll-related enrollment and compliance documentation as required.
Serve as a resource to payroll team members and assist with training on payroll processes and best practices.
Perform other duties and special projects as assigned.