Payroll Specialist

COLVILLE FUELS LLC•Coulee City, WA

2d•$28 - $42•Onsite

About The Position

The Payroll Specialist is responsible for the accurate and timely processing of payroll across multiple locations. This position ensures compliance with federal and company payroll regulations while maintaining the confidentiality of employee information. The Payroll Specialist serves as the primary payroll administrator and works closely with Human Resources, location managers and executive leadership. This position may be eligible for additional incentive opportunities based on role and performance.

Requirements

Associate degree in Accounting, Business Administration, Human Resources, or related field.
Minimum 3 years of full-cycle payroll processing.
Experience with Payroll software
Experience with Timekeeping systems
Experience with Microsoft Excel
Strong knowledge of payroll laws and regulations.
Excellent attention to detail.
High level of confidentiality.
Strong mathematical aptitude.
Advanced Excel skills.
Ability to analyze payroll reports.
Excellent customer service skills.
Ability to meet strict deadlines.
Strong organizational skills.

Nice To Haves

Bachelor's Degree preferred.
Experience processing payroll for 200+ employees preferred.
Multi-location payroll experience
Tribal organizations experience
Retail or fuel industry experience
Union payroll experience (if applicable)
Fundamental Payroll Certification (FPC)
Certified Payroll Professional (CPP)

Responsibilities

Process bi-weekly payroll
Review payroll transactions including: New hires, Terminations, Wage changes, Promotions, Retroactive adjustments, Garnishments, Tax withholding changes
Validate timecards and resolve discrepancies with department managers.
Calculate overtime, shift differentials, bonuses, and other earnings.
Ensure payroll deadlines are consistently met.
Maintain compliance with Federal labor laws, IRS regulations, Tribal employment regulations (where applicable), and Paid Sick Leave.
Process payroll tax reporting.
Maintain payroll records in accordance with record retention requirements.
Coordinate annual W-2 processing.
Process benefit deductions.
Administer garnishments, child support orders, and tax levies.
Reconcile benefit deductions with insurance invoices.
Maintain retirement plan deductions and reporting.
Prepare payroll journal entries.
Reconcile payroll-related balance sheet accounts.
Assist with month-end and year-end close.
Support annual financial audits.
Respond to employee payroll inquiries.
Explain pay calculations and deductions.
Maintain confidentiality of payroll information.
Maintain payroll software.
Assist with payroll system upgrades and testing.
Recommend process improvements and automation opportunities.