Payroll Specialist

Seneca Family of Agencies•., CA

16h•Hybrid

About The Position

Are you detail-oriented, highly organized, and passionate about making sure people get paid accurately and on time? We’re looking for a driven and reliable Payroll Specialist to become an essential part of our team! In this role, you’ll take the lead on processing bi-weekly payroll, managing benefits reporting, and supporting employees with great customer service. From reviewing timesheets, issuing direct deposits, to handling W-2s, and processing checks; the Payroll Specialist will play a key part in keeping our payroll operations running smoothly and in full compliance. You’ll have the opportunity to collaborate with HR and accounting to support key processes and audits while maintaining strict confidentiality and accuracy every step of the way. ABOUT SENECA Seneca Family of Agencies has been nominated among the Bay Area’s Top Workplaces for several consecutive years. We’re committed to providing traditionally marginalized communities with a network of excellent mental health, community-based, and educational services. We are committed to building a diverse staff. Our programs deeply engage in conversations and training on Diversity, Equity, and Inclusion to bring equity and justice to the youth and families we serve.

Requirements

Bachelor’s degree in finance, accounting, or a related field OR Associate’s degree in finance or accounting + 1 year OR High school diploma/GED + 2 years of applicable work experience
Complete and pass a computer test assessment
Knowledge of payroll laws, taxes, and resources
Experience with multi-state payrolls
Proficient in Microsoft Excel
Must be at least 21 years of age
Valid driver's license, clean driving record, and insurability through Seneca Family of Agencies’ insurance policy
TB test clearance, fingerprinting clearance, and any other state/federal licensing or certification requirements

Nice To Haves

Previous experience with UKG Pro/WFM
FPC or CPP Certification

Responsibilities

Review time sheets for accuracy and issue appropriate approvals.
Process bi-weekly payroll for employees.
Update payroll records and follow procedures for salary changes and department transfers.
Timely reporting of adds, drops, and changes in individual employee benefit coverage.
Compilation of required reports for remittance of garnishments and flexible spending account (FSA) payments.
Export payroll files, issue payroll checks, and upload direct deposit file to banks.
Complete tax payment remittances.
Manage federal and multiple state tax filings.
Assist with issuance of W-2 statements.
Verify qualification for vacation, sick, etc. pay for requesting employees.
Maintain active and inactive payroll files.
Process checks for termination and special cases.
Produce, distribute, and file payroll reports.
Provide great customer service to employees with questions related payroll, benefits and taxes.
Exercise confidentiality in both internal and external matters.
Assist with payroll-related audits and ensuring that all payroll-related processes are in compliance with company policies and procedures.

Benefits

Starting at $32.78 - $35.28 per hour, commensurate with experience
Actual salary dependent on creditable experience above the minimum qualification
Additional compensation provided upon passing bilingual language proficiency exam
Salary increases each year
5 weeks of Paid Time off and 11 Paid Holidays
Comprehensive benefits package: Medical, dental, vision, chiropractic, acupuncture, and fertility coverage
50% paid premiums for dependents
Long-term disability, family leave, and life insurance
403b Retirement Plan
Employer-paid Employee Assistance Plan
Seneca is a Public Service Loan Forgiveness certified employer
Scholarship opportunities, ongoing training, and professional development opportunities