Payroll Specialist

Rowan Community•Denver, CO

17h•Onsite

About The Position

The primary responsibility of the Payroll Associate is to administer and perform payroll functions for the facility, adhering to current federal, state, and local standards, guidelines, and regulations governing long-term care and assisted living facilities. The Payroll Associate is granted the necessary administrative authority, responsibility, and accountability to carry out assigned duties. Additionally, this role involves assisting with other human resource duties, supporting the HR function in compliance with federal, state, and local standards, guidelines, and regulations for long-term care and assisted living facilities. The incumbent is entrusted with ensuring that quality personnel are interviewed, trained, and employed.

Requirements

You care.
Must have basic computer knowledge
Understanding of payroll and payroll tax laws
Must maintain confidentiality and integrity
Must be knowledgeable of laws, regulations, and guidelines pertaining to nursing facility administrative procedures
Must demonstrate the knowledge and skills necessary to provide care appropriate to the age-related needs of the residents served
Must be knowledgeable of computer systems, system applications, and other office equipment
Must possess intermediate word processing and spreadsheet application skills
General knowledge of administrative practices and procedures
Must possess, as a minimum, a high school diploma or GED
Must be able to relate to and work with ill, disabled, elderly, emotionally upset, and at times hostile people within the facility
Must possess sight/hearing senses, or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met

Nice To Haves

AA Degree in Business Administration preferred
3 years of payroll experience preferred
Two years' experience as an HR practitioner is preferred
HRIS and payroll experience preferred

Responsibilities

Establish and maintain confidential community payroll files in accordance with state and federal regulations
Process community PCNs each pay period
Verify pay amounts, hours of work, deductions, etc
Prepare manual checks as needed
Process and approve positive pay
Notify corporate employees (through the termination email list) of community terminations
Process garnishments and pay advances
Maintain deduction and authorization records for each employee
Submit payroll for processing within assigned time frames
Respond to community questions related to established payroll processes and procedures
Retain appropriate W-2 and W-4 Tax Records
Collaborate with HR to maintain ACA records in Paylocity
Review benefit and other pay deductions each pay period
Process and upload 401(k) contributions and loan deductions as needed
Prepare payroll reports as needed (including Quarterly Average Hours Reporting)
Process and provide monthly bank reconciliations to Accounting Department
Upload, verify and submit quarterly Payroll Based Journal (PBJ) data
Process timesheets and time edit forms for community HR employees on a timely basis
Provide employment and income verifications as needed
Work closely with internal customers to process payroll according to company policy
Demonstrate a passion for caring as evidenced by interaction with co-workers, residents, families, and visitors
Complete special projects and other duties as requested
Check applications and references of prospective employees and arrange interviews with department managers
Conduct new hire onboarding in conjunction with department leaders, including but not limited to: collecting new hire data and forms, reference checks, I-9 completion, PCN completion, file set up, orientation facilitation, background checks, review of personnel policies, procedures, payroll questions, safety regulations, etc
Process all newly hired personnel information
Educate employees on benefit programs; attend required training offered by corporate to stay abreast of changes; coordinate open enrollment meetings
Responsibility for web benefit processing
Must become familiar with and maintain employee information in online benefit and HRIS system
Assist in the processing of employee evaluations
Implement and maintain an adequate personnel record filing system
Keep department managers informed of changes in personnel matters
Enter/Edit time records in Paylocity when time edit forms are submitted
Assist with risk management and safety programs
Assist with Worker Compensation claims and may coordinate work between employees and the insurance carrier
Ensure that the facility is in compliance with current applicable federal and state employment regulations (as directed by Vivage)
Maintain confidentiality of all pertinent employee information
Assist department managers with staffing of their departments, eliminating/correcting problem areas, and improvement of services
Communicate policies and procedures to personnel, residents, visitors, etc
Provide public information (i.e., verification of employment, wages, etc) in accordance with current laws and community policy
Demonstrate a passion for caring as evidenced by interaction with co-workers, residents, families, and visitors
Attend required training offered by Vivage to stay abreast of changes
May assist with the payroll function
Must be able to communicate personnel policies, procedures, regulations, reports, etc. to staff members and government agencies/personnel
Must possess the ability to seek out new methods and principles and be willing to incorporate them into exiting practices
Perform all other duties, as assigned