Payroll Specialist

Neighborly®•Waco, TX

31d•Hybrid

About The Position

The Payroll Specialist supports accurate and timely payroll processing, reporting, and related administrative tasks for the organization. This role partners with internal teams to resolve payroll questions, maintain records, support compliance activities, and assist with payroll accounting processes. The ideal candidate is detail-oriented, organized, and able to manage multiple priorities in a fast-paced team environment. Bring your experience and be empowered to innovate. As a Payroll Specialist on the People Services team, a typical day for you will include: Process payroll records accurately and on time across multiple states, including new hires, terminations, adjustments, deductions, 401(k) contributions, and applicable payroll tax, wage and hour, and jurisdictional requirements. Partner with supervisors and internal teams to confirm accurate timekeeping, pay reporting, and payroll-related information. Prepare, process, and distribute payroll checks, including manual checks and payroll adjustments as needed. Process weekly Davis-Bacon payroll for an average of 10 to 15 jobs, including filing required documentation with contractors for DOL reporting. Prepare payroll, billing, bonus, and accounting reports on a recurring and as-needed basis. Support month-end payroll and benefits accounting, including journal entries, general ledger activity, trial balance reconciliations, and cost allocations. Maintain payroll processing records and support internal and external audit, control, and evidence requests, including 401(k), payroll, tax, and compliance documentation. Support payroll-related activities tied to organizational changes, acquisitions, integrations, job changes, pay changes, and associate transitions. Manage payroll communications by monitoring the shared payroll inbox, responding timely, and escalating or rerouting issues as needed. Support payroll compliance and administration tasks, including garnishments, direct deposit corrections, pay card tasks, and other duties as assigned. Receive and process incoming payroll mail and coordinate internal mail transfers to the appropriate team or department. Bring your skills and be inspired to achieve success.

Requirements

High School Diploma (or equivalent) with 3+ years of payroll experience; equivalent combinations considered.
Multi-state payroll and taxes, confidential data handling, and discrepancy research/resolution.
Proficiency in MS Office (advanced Excel with pivot tables/VLOOKUP) and working knowledge of HRIS, payroll, or timekeeping systems.
Strong organizational, communication, and problem-solving skills with high attention to detail and ability to manage competing deadlines.
Independent worker, team player, and customer service-focused with a continuous improvement drive.

Nice To Haves

Bachelor’s Degree in HR, Business Management, Accounting, or a related field
FPC, CPP, or related certification
Workday Payroll experience
Proven experience with 2+ years of accounting-related responsibilities
Experience with payroll reconciliations, journal entries, or general ledger support
Experience supporting payroll audits, 401(k) audits, or benefits-related reporting
Experience working in a shared services or high-volume payroll environment

Responsibilities

Process payroll records accurately and on time across multiple states, including new hires, terminations, adjustments, deductions, 401(k) contributions, and applicable payroll tax, wage and hour, and jurisdictional requirements.
Partner with supervisors and internal teams to confirm accurate timekeeping, pay reporting, and payroll-related information.
Prepare, process, and distribute payroll checks, including manual checks and payroll adjustments as needed.
Process weekly Davis-Bacon payroll for an average of 10 to 15 jobs, including filing required documentation with contractors for DOL reporting.
Prepare payroll, billing, bonus, and accounting reports on a recurring and as-needed basis.
Support month-end payroll and benefits accounting, including journal entries, general ledger activity, trial balance reconciliations, and cost allocations.
Maintain payroll processing records and support internal and external audit, control, and evidence requests, including 401(k), payroll, tax, and compliance documentation.
Support payroll-related activities tied to organizational changes, acquisitions, integrations, job changes, pay changes, and associate transitions.
Manage payroll communications by monitoring the shared payroll inbox, responding timely, and escalating or rerouting issues as needed.
Support payroll compliance and administration tasks, including garnishments, direct deposit corrections, pay card tasks, and other duties as assigned.
Receive and process incoming payroll mail and coordinate internal mail transfers to the appropriate team or department.