Payroll Specialist

Calumet • Indianapolis, IN

26d • Onsite

About The Position

The Payroll Specialist processes both bi-weekly hourly payrolls and semi-monthly salaried payrolls for approximately 1,600 employees. Payrolls are multi-state and multi-union. The role is responsible for full ownership of the payroll process and independently processes the bi-weekly and semi-monthly payroll through Ceridian. This position requires reconciliation of voluntary payroll deductions, preparation of reports, processing of garnishments, and handling of special wage/salary payouts. The specialist will also respond to employee inquiries, compile payroll data, maintain accrual files, and recommend improvements to payroll procedures. Additionally, they will issue W-2 reprints, respond to audit requests, ensure compliance with labor laws, investigate discrepancies, manage garnishment vendors, and support payroll operations in union environments, including tax reporting and discrepancy resolution.

Requirements

• Bachelor's degree in Human Resources, Business, or related field
• 3+ years payroll or related accounting experience
• Strong computer skills, including MS Excel and Outlook
• Must possess excellent verbal and written communication skills
• Proactive self-starter with a customer-focused approach to timely issue resolution
• Proficient written, verbal, and interpersonal skills to effectively work with employees across the entire organization

Nice To Haves

• Strong Excel skills including usage of common formulas (i.e. Sum, V-lookup, IF statements, etc.)
• Ability to organize and maintain written standard procedures
• Must work well in a team environment and have willingness to collaborate and share ideas
• Ability to manage time and complete multiple tasks while continually meeting deadlines

Responsibilities

• Responsible for full ownership of the payroll process and independently processes the bi-weekly and semi-monthly payroll through Ceridian
• Reconcile voluntary payroll deductions and submit payment requests
• Prepare monthly, quarterly, annual, and ad hoc reports
• Process garnishments which include child support and tax levies
• Process special wage/salary payouts and adjustments via off-cycles
• Respond to employee inquiries about payroll and payroll related matters
• Provide excellent customer service to employees and HR Team members
• Compile payroll data such vacation time, insurance and 401(k) deductions
• Maintain paid time off and vacation accrual file quarterly
• Recommend and participate in the development of new procedures and policies related the operation of payroll
• Issue W-2 Wage and Tax Statement reprints
• Respond to and collect audit selection requests and data
• Comply with local, state, and federal laws for taxes, vacation pay, termination pay, etc.
• Investigate payroll discrepancies using contract knowledge and partnership with HR
• Manage vendor and court relationships for garnishments, including interrogatories and data submission to third-party vendors
• Support payroll operations within union environments, ensuring adherence to collective bargaining agreements
• Handle payroll tax reporting, maintain vendor relationships, and lead remediation efforts for tax discrepancies or fallout

Benefits

• Salary and benefits commensurate with experience.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level