Payroll Specialist

Nelson Miller Group•City of Industry, CA

6d•Hybrid

About The Position

The Payroll Specialist is responsible for leading and executing the full-cycle, multi-state payroll function for all Nelson Miller Group US sites. This individual will have complete ownership of the payroll function. This individual performs all activities necessary to process payroll, including maintaining related records, filing tax reports and voluntary deduction reports, processing involuntary deductions such as levies and garnishments, preparing accounting transactions and documents, documenting and updating procedures, and preparing special reports for senior management. Position requires minimal travel (approximately up to 10%) for initial training at an NMG site or on an as-needed basis.

Requirements

High School Diploma or GED
Minimum experience range 3-5 years hands-on payroll experience required in manufacturing industry, with at least 3 years in multi-state payroll.
Strong knowledge of federal, state, and local payroll laws and regulations, time & attendance processing, payroll/tax reporting and reconciliation, and wage and hour laws.
Proficiency with payroll software and HRIS systems.
Excel proficiency
Excellent analytical, problem-solving, and organizational skills.
Exceptional attention to detail and accuracy.
Strong communication and interpersonal skills.
Ability to work independently as well as collaboratively in a team environment.
General accounting fundamentals
Candidates must be a U.S. Citizen, Permanent Resident Alien, or Protected Individual per 8 U.S.C. §1324b(a)(3) due to ITAR and/or CUI compliance.
Candidates being considered for hire must successfully pass a pre-employment background check.

Nice To Haves

Five years of experience is strongly preferred.

Responsibilities

Full-cycle payroll processing for multi-state, multi-site operations, ensuring accuracy and timeliness.
Validate timecards, attendance data, and system integrations prior to payroll submission.
Process manual checks, adjustments, and off-cycle payments.
Reconcile payroll each cycle and validate reports prior to final transmission.
Maintain payroll records, audit trails, and employee data integrity.
Ensure compliance with federal, state, and local payroll laws, including overtime, double-time, meal premiums, final pay, and wage statement requirements.
Process garnishments, levies, child support orders, and other involuntary deductions.
Manage quarterly and annual payroll tax filings, including W-2s and year-end reconciliations.
Understand and apply proper taxation of employer-paid benefits.
Prepare payroll-related reports and ad hoc analyses for management.
Work within HRIS/payroll systems and ERP environments.
Manage vendor files and transactions related to 401(k), FSA, HSA, and other benefit programs.
Support EDI feeds and troubleshoot file transmission issues.
Partner with HR and Finance to ensure alignment of employee data, benefits, and payroll outputs.
Assist the Finance team with general accounting or finance-related tasks.
Adhere to federal and state regulations.
Adhere to all company policies, processes, and procedures.
Performs other duties as requested, directed, or assigned.
Predictable and reliable attendance.

Benefits

Comprehensive benefit package including medical, dental and vision coverage
company-paid basic life/AD&D insurance
short-term and long-term disability insurance
voluntary supplemental insurances
flexible spending accounts
employee assistance program (EAP)
Sick Leave
Vacation Time
company-paid Holidays
401(k) Retirement Savings Plan option with a safe harbor non-elective company contribution