Payroll Specialist

Ferretti Search•Warrendale, PA

About The Position

We are seeking a detail-oriented Payroll Tax Reconciliation Specialist to ensure payroll tax accounts are reconciled, filings are accurate, and discrepancies are resolved across multiple jurisdictions. The role works with payroll, finance, and tax teams and supports compliance and accurate payroll tax reporting.

Requirements

Experience in payroll tax, payroll accounting, tax compliance, or a related function.
Strong understanding of federal, state, and local payroll tax regulations and reporting requirements.
Experience reconciling payroll tax accounts and researching tax discrepancies.
Ability to analyze large data sets and identify inconsistencies with a high degree of accuracy.
Proficiency with payroll systems, Microsoft Excel, and payroll tax reporting tools.
Strong organizational, analytical, and problem-solving skills.
Excellent communication skills and ability to collaborate across departments.

Nice To Haves

Bachelor's degree in Accounting, Finance, Business, or a related field.

Responsibilities

Reconcile payroll tax liabilities, payments, and filings across federal, state, and local jurisdictions, resolving discrepancies in a timely manner.
Research variances between payroll records, general ledger accounts, tax filings, and agency records.
Review and validate payroll tax deposits, including withholding, unemployment, Social Security, and Medicare taxes.
Research and resolve payroll tax notices, penalties, outstanding balances, payment discrepancies, and agency inquiries.
Reconcile quarterly and annual payroll tax filings, including Forms 941, 940, W-2/W-3, and applicable state and local returns.
Work with payroll tax vendors and government agencies to correct filing or payment issues and maintain accurate tax accounts.
Audit employee tax setup information, taxable wages, withholding calculations, and jurisdiction assignments to identify and resolve discrepancies.
Support quarter-end and year-end payroll tax reconciliation activities, ensuring payroll records align with tax filings and reporting requirements.
Maintain detailed documentation, reconciliation schedules, and audit trails for payroll tax activity.
Identify process improvements and help strengthen payroll tax controls, reporting accuracy, and compliance.