Payroll Specialist

See’s Candies•South San Francisco, CA

20d•Onsite

About The Position

See’s Candies is seeking a Payroll Specialist responsible for processing payroll from start to finish, responding to payroll inquiries, reviewing timesheets, resolving pay discrepancies, administering payroll-related reports, and ensuring payroll compliance. This role collaborates with HR, Benefits, HCM teams, and managers on payroll issues, testing, retros, direct deposit corrections, and union-related payroll activities. The pay range for this position at commencement of employment is expected to be $35.87/hour; however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience.

Requirements

4+ years of payroll processing or related experience.
Knowledge of payroll compliance.
Working knowledge of Workday Payroll or similar operating system.
Working knowledge of payroll taxes at federal, state and local levels.
Proficient in MS Office with strong emphasis on Excel.
Excellent verbal and written communication skills.
Strong organizational skills; ability to adapt to complex and changing environments.
Multi-tasked and deadline-driven while managing multiple priorities.
Ability to maintain the highest levels of confidentiality.
Proven decision-making, problem-solving, and analytical skills.
Strong work ethic and team player.

Nice To Haves

Knowledge in Union payroll, CBAs a plus but not required.

Responsibilities

Research and respond to all payroll inquiries and questions.
Process Payroll from beginning to end.
Run Pay Calculations, timesheet closing, Create settlements, and print checks for distribution.
Process off cycle terminations.
Process Mass Lay-offs.
Prepare Local 125 401k reports, union dues, and initiations and create vouchers for payments.
Maintain good relationships with Plant Managers.
Review timesheets for the submitted, unsubmitted, mismatched punches, and unapproved timesheets.
Contact managers to act on these hours’ statuses.
Review Retros and coordinate with HR, HCM and Benefits for retros that are invalid.
Work with HCM on payroll related testing.
Monitor ACH Returns, coordinate with managers to correct direct deposit account, process reissues if necessary.
Prepare, review, generate and distribute various compliance reports.
Resolve any pay discrepancies directly with employees and/or their managers.
Set-up pay card manually in Wisely for employees and seasonal hires.
Respond to W-2s and pay-stubs requests.
Assist with various special projects.
Requires overtime and weekend work in peak seasons during Christmas, Valentine’s Day, Easter, Mother’s Day and Father’s Day holiday periods.