Payroll Specialist

Quanta Services•Monterey, CA

11d•Hybrid

About The Position

Ampacity is seeking a Payroll Specialist to assist with accurate, compliant payroll processing for Ampacity's growing team. Reporting to the Accounting Manager, you'll oversee weekly payroll cycles, garnishments, and serve as the primary point of contact for employee payroll questions. This partially remote role (1-2 days onsite weekly) is ideal for a detail-oriented professional who excels at managing multiple priorities, communicates effectively with field teams, and is driven by precision and meeting critical deadlines.

Requirements

3+ years of payroll processing experience, with demonstrated experience managing accurate, deadline-driven payroll cycles.
Proficiency in Excel, Word, and Windows.
Strong analytical and reconciliation skills with the ability to research and resolve payroll discrepancies.
Exceptional attention to detail and accuracy in all work.
Ability to work collaboratively with a broad variety of people throughout the organization and to communicate clearly and with a sense of teamwork.
Ability to maintain confidentiality and handle sensitive payroll information.
Self-starter who can prioritize tasks, work independently, and meet non-negotiable deadlines.
Willingness to work onsite 1-2 days per week.

Nice To Haves

Experience with construction a plus.
NetSuite and HeavyJob (HCSS) experience is a plus.

Responsibilities

Calculate weekly per diem, travel and mileage allowance with a strong focus on accuracy and timeliness.
Manage weekly child support and court-ordered garnishment calculations, prepare payments, reconcile accounts monthly, and close out files upon completion.
Process weekly vehicle allowances and employee payroll advances.
Monitor unemployment claims for terminated employees and respond to state inquiries in a timely manner.
Assist with prevailing wage audits and documentation.
Investigate and respond to payroll-related tax notices and work with the payroll team to resolve them in a timely manner.
Review quarterly tax reports and reconcile with supporting documentation.
Assist with testing new payroll tax software as it comes online.
Support and provide backup for other payroll team members.
Collaborate and communicate effectively with HR and Accounting to recommend payroll-related strategies and provide process improvements.
Stay updated on changes in payroll laws, tax regulations, and compliance requirements.
Create, update, and maintain SOPs and procedures.
Attend departmental meetings.
Perform other duties as assigned.