Payroll Specialist

Traffic Management Solutions Inc•Palm Beach Gardens, FL

14d•$0 - $75,000

About The Position

The Payroll Specialist is responsible for the accurate and timely processing of multi-state payroll, ensuring compliance with applicable federal, state, and local employment laws, and managing EEO-1 compliance obligations across all jurisdictions in which the company operates. This role owns the company's EEO-1 reporting process and serves as a subject matter expert on workforce data, pay equity, and regulatory filings.

Requirements

3–5+ years of payroll processing experience, including multi-state payroll
Demonstrated experience managing EEO-1 filings independently
Strong knowledge of federal and state wage and hour laws (FLSA, state-specific requirements)
Proficiency with payroll/HRIS platforms (ADP, Paycom, Paylocity, Ceridian, or similar)
Advanced Microsoft Excel skills (pivot tables, VLOOKUPs, data validation)
High degree of accuracy and attention to detail with ability to meet strict deadlines
Strong analytical and problem-solving skills with the ability to interpret regulatory guidance

Nice To Haves

CPP (Certified Payroll Professional) or FPC (Fundamental Payroll Certification) designation
Experience with EEO-1 Job audits and adjacent filings in multiple states
Experience in a multi-entity or multi-FEIN environment
Bachelor's degree in Accounting, Business Administration, Human Resources, or related field

Responsibilities

Assist in processing full-cycle payroll (weekly) for employees across multiple states using ADP Workforce Now
Ensure accurate calculation of wages, overtime, bonuses, garnishments, and deductions
Reconcile payroll accounts and resolve discrepancies in a timely manner
Maintain payroll records in accordance with federal and state retention requirements
Coordinate year-end processes including W-2 preparation, ACA reporting, and tax filings
Ensure compliance with state-specific wage and hour laws, including pay frequency, final pay, pay stub requirements, and minimum wage changes
Own the end-to-end EEO-1 Component 1 filing process, including data collection, validation, submission, and recordkeeping
Classify employees accurately by EEO job category, race/ethnicity, and gender in accordance with EEOC guidelines
Coordinate with HR, payroll, and HRIS teams to ensure workforce data is complete and accurate throughout the year
Monitor EEOC announcements and portal updates to ensure timely and compliant filing
Maintain supporting documentation for EEO-1 submissions and respond to audit inquiries
Assist with additional regulatory workforce reports as required (OJT, Job audit Coordination, EEO-1 Meetings, Job site meetings)
Stay current on federal, state, and local employment law changes that impact payroll and compliance obligations
Maintain and update the company's compliance calendar for all regulatory deadlines
Partner with HR and Finance on compliance audits, government inquiries, and internal process improvements
Train HR and management staff on compliance topics as needed
Assist with special projects including HRIS implementations, mergers/acquisitions, and policy updates