Payroll Specialist

City of Saint Paul•Talent and Equity Resources/Human Resources, MN

18d•Hybrid

About The Position

The City of Saint Paul is seeking a detail-oriented, experienced payroll professional to join our team as a Payroll Specialist. This is an opportunity for a qualified candidate to step into a key role ensuring the timely and accurate processing of payroll for the City. The successful candidate will independently manage payroll transactions, audit and reconcile data, maintain employee records, and use enterprise systems to complete the full payroll cycle. This is an excellent opportunity for someone with strong problem-solving, organizational, and multi-tasking skills who thrives in a fast-paced, deadline-driven environment. This position is located at 25 W 4th St, St Paul, MN 55102 (City Hall Annex Building) and works a hybrid schedule with three days in the office. Schedule times are flexible as long as the core hours of 9:00 a.m. to 3:30 p.m. are covered.

Requirements

Four years of responsible experience in the operation of a payroll or a related process to include a majority of the following: reconciliation, deductions, withholding, state and federal laws, and utilizing ERP software and Microsoft Office applications.
OR An Associate Degree in Accounting, Business Administration, Finance, office management, public administration or equivalent education. Must have two years of experience as specified above in addition to the degree.

Nice To Haves

Experience working with payroll processes in a union environment

Responsibilities

Accurately execute all stages of the payroll cycle, including timecard review, data entry, and payroll finalization using multiple timekeeping systems and ERP software.
Review and update employee master data related to hires, promotions, reallocations, terminations, and profile changes to ensure accurate payroll and timekeeping.
Enter and verify all new employee forms/information pertinent to the payroll process.
Process various payroll changes such as retro pay, COLA, union contract updates, overtime, shift differentials, and workers’ compensation.
Prepare, review, and reconcile payroll and timekeeping reports; support audits and provide data for financial planning and salary projections.
Coordinate with HR, Benefits, Risk Management, 27 employee groups, and Labor Relations to ensure proper handling of compensation data, disability claims, FMLA, and military leave.
Answer employee inquiries by phone and/or email in a timely manner.