Payroll Specialist

Independence Home Loans, LLC.

2d•$55,000 - $65,000•Remote

About The Position

Independence Home Loans is seeking a detail-oriented and highly organized Payroll Specialist to process and manage semi-monthly payroll for a diverse workforce, including hourly, salaried, and commission-based employees. This role is critical to ensuring accurate and timely payroll while maintaining compliance with all applicable wage and tax regulations in a fast-paced, sales-driven mortgage environment.

Requirements

High school diploma or equivalent required
3+ years of experience using Paylocity
2+ years of payroll processing experience required
Experience processing semi-monthly payroll cycles across multiple pay types required
Strong knowledge of payroll regulations, tax compliance, and wage laws
Experience with payroll systems (e.g., ADP, Paychex, Workday, or similar)
Intermediate Excel skills (reconciliations, basic formulas, data review)
High level of accuracy and attention to detail
Strong analytical and problem-solving skills
Ability to manage confidential information with discretion
Strong organizational and time management skills with ability to meet strict semi-monthly deadlines
Excellent communication and internal customer service skills
Ability to collaborate cross-functionally, especially with sales and finance stakeholders

Nice To Haves

Prior payroll experience in the mortgage or lending industry
Familiarity with commission structures for loan officers and branch production teams

Responsibilities

Process semi-monthly payroll for all employees, including hourly staff, salaried employees, and commission-based mortgage loan officers and sales teams
Owns complex HRIS data management beyond transactional inputs, leveraging advanced Excel (e.g., formulas, pivot tables, lookups) to accurately calculate commissions, reconcile financial balances, and produce efficient, audit-ready reporting
Calculate, audit, and validate commissions, bonuses, and incentive payouts based on established compensation plans
Review payroll data for accuracy, including timekeeping records, earnings, deductions, and adjustments
Maintain and update payroll records for new hires, terminations, pay changes, and benefits deductions
Ensure compliance with all federal, state, and local payroll tax regulations and wage laws
Reconcile payroll reports and support general ledger entries and month-end close processes
Process off-cycle payrolls, adjustments, and manual payments as needed
Maintain accurate documentation and audit trails for payroll activities
Respond to employee inquiries regarding payroll, commissions, and deductions in a timely and professional manner
Prepare payroll and commission reports for leadership, particularly Sales leadership
Support year-end processing, including W-2s and audit requests
Partner closely with HR, Finance, and Sales teams to ensure accurate execution of compensation and payroll processes