Payroll Specialist

Lafayette Recruitment Team•Lafayette, CO

14h•Onsite

About The Position

Working under the direction of the HRIS/Payroll Administrator, the Payroll Specialist performs a variety of technical and administrative duties related to the accurate and timely processing of the City’s payroll while providing a high level of customer service to employees and departments. This position requires a high degree of accuracy, confidentiality, and attention to detail. This position is responsible for payroll operations through reviewing timekeeping data, completing payroll processing, maintaining records, reporting, audits, and system maintenance to ensure compliance with applicable federal, state, and local laws as well as City policies and procedures. Work is performed with minimal oversight and monitoring by the supervisor.

Requirements

Associate degree from an accredited college or university - required in accounting, finance, or related field.
3 years of relevant payroll experience, including at least one year of technical payroll processing experience including experience using an automated payroll system.
Possession of a valid Colorado Driver’s license with a safe driving record required.
Ability to pass a thorough background investigation.

Nice To Haves

Bachelor’s degree preferred.
Fundamental Payroll Certification or Certified Payroll Professional designation preferred.
Municipal or public sector accounting work preferred.

Responsibilities

Process bi-weekly payroll in accordance with established schedules and procedures.
Coordinate with Human Resources to ensure accurate and timely processing of system actions including employee records, pay and classification changes.
Review employee timecards and payroll transactions for accuracy and completeness, including hours worked, leave usage, overtime, and compensatory time.
Assist departments and supervisors with timekeeping and payroll questions, including troubleshooting time entry and pay discrepancies.
Respond to employee inquiries regarding pay, deductions, taxes, and payroll procedures.
Process payroll adjustments such as retroactive pay, leave payouts, and other compensation changes as directed.
Maintains appropriate records to support all payroll transactions, including but not limited to, calculating and inputting salary changes, deduction changes, earnings, garnishments, retirement information, and payroll taxes as they relate to current state and federal requirements.
Process retirement contributions, and other payroll deductions to appropriate agencies and providers.
Maintain payroll records and documentation in accordance with applicable retention requirements.
Prepare complex payroll analysis and reports to support payroll transactions for financial reporting and audit purposes to ensure compliance with federal and state regulations including the Fair Labor Standards Act (FLSA), and City policies.
Assist with data requests related to payroll, benefits deductions, and the allocation of labor costs across departments, funds and projects.
Monitor quarterly and annual payroll tax filings and reports to ensure timely remittance of payroll taxes.
Complete year-end payroll processes to include W-2 preparation, reporting, and reconciliation.
Maintains current knowledge of state and federal requirements in compensation.
Support the maintenance and updates of payroll-related data within the City’s HRIS system.
Support and develop process improvements and documentation of payroll procedures to enhance efficiency and accuracy.
Facilitate payroll-related special projects and cross-train in various Finance department functions, as needed.
Assist end users on payroll protocol and use of the timekeeping system.
Performs other duties of a similar nature as assigned.

Benefits

Medical, Dental, Vision
401A Retirement Plan (10.2% City, 8% Employee, immediately 100% vested upon hire)
Life Insurance (One year’s salary up to $150,000. AD&D coverage in equal amount)
Tuition Assistance (up to $5000 per year for approved expenses)
Employee Assistance Program (free counseling, travel assistance, legal aid, etc)
Short and Long-Term Disability
Bilingual Pay
Deferred Compensation and Roth Options
Voluntary Life Insurance/AD&D
Identity Theft Program
Recreation Center Pass
Wellness Punch Card (100 punches per year to use at golf course, waterpark, etc)
First year employees will accrue 80 hours Vacation
Sick Leave
Floating Holiday Leave
11.5 paid City holidays.
Other leave programs are offered to include FMLA, Parental and Bereavement Leave