Payroll Specialist

Veritiv Corporation • Fairfield, OH

1d • Hybrid

About The Position

The Payroll Specialist compiles and records employee time and payroll data, posts wages and deductions, and prepares paychecks. Based in a hybrid remote/office role at the Fairfield, Ohio office, the position supports accurate and timely payroll processing for employees in the U.S. It handles union payroll administration, garnishments, payroll earnings and deductions, commuter benefits, payroll inquiries, reporting, and administrative tasks. The specialist works with internal teams and third-party vendors, maintains confidentiality, supports audits and projects, and provides assistance to other functions as needed.

Requirements

• Bachelor’s degree or equivalent work experience.
• Three to five years of related job experience.
• Proficiency with Windows-based software and Microsoft Office Suite.
• Ability to process and review payroll data and documents for discrepancies and errors.
• Ability to handle highly confidential and sensitive information and maintain confidentiality.
• Ability to work independently, manage multiple projects, work under pressure, and adapt to sudden changes.
• Ability to work quickly and efficiently, learn on the fly, and multitask.
• Excellent verbal, written, interpersonal, and diplomacy skills, including effective communication with HR, Service Center, managers, and employees and the ability to resolve conflicts.
• Strong problem-solving, attention to detail, planning, and organization skills.
• Strong customer service skills, including being friendly, courteous, and helpful.
• Ability to develop working knowledge of payroll-impacting policies, procedures, and regulations and adhere to required standards.

Nice To Haves

• Finance or payroll experience.
• Workday experience.
• Excel expertise.
• Bachelor’s degree.

Responsibilities

• Compile and record employee time and payroll data, post wages and deductions, and prepare paychecks.
• Process routine payroll tasks, balance payroll, and prepare reports to ensure accurate payroll processing for U.S. employees.
• Serve as the point of contact for garnishments, coordinate with the third-party administrator and Alight garnishment team, and act as the internal garnishment processor.
• Process immediate-pay state terminations requiring manual intervention.
• Administer union payroll, including payroll setup, union deductions and payments, and coordination with the Labor Partner on ad hoc changes.
• Partner with the Workday team on union configuration changes and test changes that affect payroll.
• Complete processing of PFP earnings.
• Manage the shared payroll mailbox and complete daily administrative tasks, including mail sorting and processing.
• Partner with third-party vendors on ad hoc payroll issues and questions.
• Manage commuter benefits, including NYC and MARTA, and research and implement benefits for other locales as needed.
• Support internal and external ad hoc payroll audit requests.
• Complete mandatory BLS reporting as needed.
• Work with the HR Services team on payroll-related projects and duties.
• Support other functions and perform other duties as assigned.

Benefits

• Healthcare benefits, including medical, dental, vision, and a health savings account.
• Life, AD&D, and disability insurance.
• 401(k).
• Paid time off.
• Tuition reimbursement.
• Employee assistance program.
• Other fringe benefits.
• Training opportunities, professional development programs, career pathing, and mentorship opportunities.
• Employee-led Employee Resource Groups, Veritiv Cultural Alliance, and a recognition platform.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level