Payroll Specialist

Osler, Hoskin & Harcourt LLP•Toronto, ON

3d•Hybrid

About The Position

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York. Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path. The Payroll Specialist is a member of the Compensation and Benefits team, and reports to the Manager, HR Technology and Payroll. As a Payroll Specialist, you will be responsible for delivering accurate, compliant, and timely full‑cycle Canadian payroll processing across multiple jurisdictions. This role manages payroll from batch creation and data validation through pre‑check audits, payroll close, and post‑payroll reporting, ensuring all earnings, deductions, retroactive adjustments, and off‑cycle payments are processed correctly within UKG Pro. This job posting is for an existing vacancy.

Requirements

Minimum 3+ years of experience in full-cycle payroll processing, including batch creation, data validation, pre-check auditing, and payroll close
Solid knowledge of Canadian payroll legislation, including CRA requirements, ESA compliance, CPP/EI, ROE processing, and statutory remittances
Hands-on experience with a payroll/HRIS platform (UKG Pro preferred; Ceridian Dayforce, ADP, or equivalent considered)
Strong attention to detail, with the ability to identify and resolve discrepancies prior to payroll finalization
Proven ability to manage multiple deadlines in a high-volume, time-sensitive environment without compromising accuracy
Proficiency in Microsoft Excel for import file preparation, data validation, and reconciliation
Experience processing multi-provincial payroll across Ontario, Alberta, British Columbia, and Quebec

Nice To Haves

Payroll Compliance Practitioner (PCP) designation or working toward certification (National Payroll Institute)
Experience in a professional services, legal, or similarly complex organizational environment is an asset

Responsibilities

Execute full‑cycle Canadian payroll processing, including batch creation, data validation, pre‑check audits, payroll close, and post‑payroll reporting
Prepare, format, import, and reconcile payroll input files in UKG Pro or a comparable HRIS
Review and resolve payroll exceptions, discrepancies, and audit findings prior to payroll finalization
Process off‑cycle payments, earnings adjustments, retroactive pay, instant checks, and manual corrections
Validate employee data changes in coordination with HR, including new hires, terminations, compensation updates, tax, and banking changes
Prepare, review, and submit Records of Employment (ROEs) ensuring accuracy and legislative compliance
Support and reconcile CRA and provincial statutory remittances (CPP, EI, income tax, EHT, and other levies)
Produce and analyze post‑payroll and audit reports; support GL reconciliation with Finance
Assist with year‑end payroll activities including T4/RL‑1 preparation, payroll balancing, and government reconciliations
Respond to employee and manager payroll inquiries with professionalism and confidentiality
Maintain payroll documentation and records in accordance with legislative and organizational requirements
Collaborate with HR Technology and cross‑functional teams to improve payroll processes and provide operational backup support